3399 Vendor Management Officer

3399 Vendor Management Officer
Viseu
Viseu, Viseu District, Portugal

Required Security Clearance:

NATO SECRET

DUTIES AND ROLE

• On-boarding and
  - boarding of service contractors under Advisory and Assistance Services (AAS) and other procurement vehicles if required.
• Drafting, reviewing, and finalizing Statements of Work (SOW) for a variety of service requirements.
• Identifying and recommending the most suitable procurement strategy in line with NATO procurement policies.
• Coordinating with Acquisition, Project Managers, and relevant branches to ensure smooth and compliant vendor selection and contract execution.
• Administering contracts and monitoring performance when required.
• Maintaining and updating the Vendor Management Portal, including templates, guidelines, and vendor data records.
• Producing the monthly Vendor Management newsletter and other communications to stakeholders.
• Preparing analytics, metrics, and reports to support
  - making and ensure transparency.
• Overseeing compliance with procurement rules, contractual obligations, and security requirements throughout the vendor engagement process.
• In addition, the Vendor Manager supports the Smart Sourcing Manager in the development and execution of the NCI Academy's smart sourcing strategy.

SKILL, KNOWLEDGE & EXPERIENCE

• The candidate must have a currently active NATO SECRET security clearance.
• Demonstrated experience in vendor management, procurement, or contract administration, preferably within a similar organizational or industry context.
• Experience working in a
  - functional environment requiring coordination among multiple departments.
• Proven record of maintaining compliance and achieving performance outcomes through effective vendor oversight.
• Excellent organizational and analytical skills, with the ability to manage multiple contracts and priorities simultaneously.
• Strong communication and negotiation skills for effective engagement with vendors and internal stakeholders.
• Proficiency in report preparation, data analysis, and documentation for vendor performance and compliance tracking.
• Problem-solving and
  - making skills, with the ability to address operational issues promptly and effectively.
• High attention to detail and accuracy in reviewing contracts, invoices, and vendor documentation.