Accounts Payable - FRA

Overview

Randstad is recruiting for a client, a renowned bank that is seeking an Accounts Payable role. The team is involved in the P2P process. In this process, the AP clerk team is in charge of: management of supplier invoices from receipt to preparation for payment (input, recovery…); analysis and monitoring of payment deadlines (analysis of debtor supplier posts, payment delays, unauthorised invoices identification and resolution of blocking points, etc. ) to ensure that invoices are paid on time; performs checks on invoices; applies invoice validation rules; resolves invoice mismatches autonomously.

Responsabilidades chave

Your role:

• Recovers direct invoices or credit notes, transfers them to the scanning center and completes information where necessary after OCR prefilling.
• Consciously checks correct transcription of invoice data and stores it.
• Ensures that the invoice received complies with the defined process (must not be subject to purchase request).
• Identifies the validator of the invoice.
• Send the document to validator for validation/process regularization if necessary.
• Receipt of the invoice, performs an invoice quality check including the legal mentions of the invoice.
• Performs manually if necessary the matching with a regularization Purchase order.
• Prepare the payment and enter the banking data.

In some other case AP clerk can also:

• Reject invoices to suppliers, where applicable.
• Request credit note from supplier, where needed, and perform validation of received credit notes.
• Contact supplier for clarification.
• Reconcile and clear balance in case of discrepancies between goods receipt and invoice receipt.
• Handle transactional enquiries related to invoice and payment.
• Perform legal/VAT compliance check and tax calculations.
• Handle and resolve unapproved invoice cases, supported by Requester, Requester Hierarchy and the Buyer (above Buyer threshold).
• Create input for urgent payment requests.
• Takes proactive actions to ensure prompt progress and execution of invoice validation with all the actors of the invoice approval process.
• Update P2P master data when required (banking information).
• In case of reception of invoice without a mandatory Purchase request, AP clerk helps requester to perform regularization.
• Interactions and operational support to all internal contacts in French and English (e. g: general accounting, management auditors, P2P team, buyers, internal auditors) and external contacts (e. g: suppliers).

Competências

• Bachelor’s degree in Finance, Economics or another field of study.
• Knowledge of Accounts Payable and payment processes, standards, policies.
• English and French at C1 language level.
• Strong writing, research, and analysis skills; capability to document relevant information in a clear, structured and comprehensive way.

Principais benefícios

• Integrate a renowned company in a multicultural environment in a temporary position (12 months) with a possible extension.