Administration & HR Representative Porto

Your Role & Responsibilities

• Support daily office administration and maintain documentation (digital & physical)
• Coordinate meetings, communication, travel arrangements, and office operations and bookings
• Maintain and update employee records and HR databases as well as documents (contracts, vacation, attendance)
• Onboarding and Offboarding support
• Act as a point of contact for employee related inquiries
• Act as a contact person to external partners (insurance providers, HR/administration services) and ensure compliance
• Provide necessary HR and employee data to the accountant for payroll processing
• Collect and submit invoices, expenses, and documentation to the accounting department
• Handle purchases and supplier management for two offices (equipment, materials, services, maintenance)
• Work closely with our Head of HR and multiple internal and external stakeholders to ensure smooth office operations and efficient HR processes
• Assist in internal HR initiatives and company events
• Act as a people and go to person for the employees in Porto and Lisbon