Administrative Assistant (Fluent in French, Portuguese and English ) Lisboa

Administrative Assistant (Fluent in French, Portuguese and English )
Lisboa
Lisboa, Lisboa, Portugal

Administrative Assistant (Fluent in French, Portuguese, and English)

Join us to apply for the Administrative Assistant (Fluent in French, Portuguese, and English) role at Alter Solutions Group.

Alter Solutions Portugal is an IT consultancy company specializing in digital transformation, part of the Alter Solutions Group founded in 2006 in Paris. In 2022, we joined the act digital group, expanding our global community across thirteen countries, and in 2023, we were certified as a Great Place to Work. In Portugal, we partner with over 120 clients and employ over 500 professionals working across diverse industries including banking, insurance, transportation, aviation, energy, and telecom. Our headquarters in Lisbon houses a dedicated team of around 30 specialists engaged in projects with internationally renowned clients.

Job Description

What you'll do:

• Manage expenditure requests from various stakeholders, including archiving contracts and processing purchase orders.
• Oversee outsourcing contracts with service providers across all sites, including onboarding new contractors, managing departures, and renewing contracts, in collaboration with finance.
• Assist in invoicing processes, collecting monthly invoicing data, ensuring accuracy, and liaising with relevant departments.
• Issue client invoices and maintain digital records of all invoices issued.
• Handle general services for the Lisbon office, including office supplies, equipment orders, and access control.
• Coordinate recruitment activities such as liaising with service providers, scheduling interviews, and onboarding new staff.
• Manage IT equipment inventory and liaise with the IT department.
• Serve as a point of contact for HR administrative issues within the Lisbon office.

Qualifications

What you'll need:

• Knowledge of enterprise operations and administrative processes.
• Proficiency in MS Office tools; familiarity with SAGE accounting software is a plus.
• Higher education in accounting, management, administrative management, or secretarial studies (2-3 years).
• 2-3 years of experience in a versatile administrative role.
• Fluent in French, Portuguese, and English.

Soft Skills

• Rigorous and methodical in data collection and analysis.
• Proactive with the ability to take initiative.
• Confidentiality management skills.
• Team-oriented attitude.
• Strong verbal and written communication skills.

Additional Information

• Seniority Level: Mid-Senior level
• Employment Type: Full-time
• Job Function: Administrative and Office Support