Administrative Assistant (M/F) Lisboa

Administrative Assistant (M/F)
Lisboa
Lisboa, Lisboa, Portugal

Manpower
Group is a multinational company known worldwide for making business more human. By choosing us, you are choosing to be part of a multicultural and dynamic team in a world of projects with the best brands on the market. Come and build your career with us.

About the Team

Our client’s company is a global leader in coatings and chemical solutions, with a strong presence in Portugal. At our Lisbon-area office, we work with a dynamic team of around 15 professionals, supporting both local and international operations. We are committed to innovation, safety, and sustainability, while maintaining a collaborative and supportive work environment that values growth and development.

Key Responsibilities

• Ensure daily operations and site openness at Mem Martins
• Handle incoming calls and manage email inbox
• Receive, triage, forward, and ship letters and packages
• Manage and maintain site facilities, including sourcing and liaising with service providers
• Perform cheque deposits and share proofs with Credit and HR teams
• Act as local communications point of contact with external providers
• Oversee compliance with legal and fiscal requirements for chemical product sales (packaging disposal, payment of fees, etc. ) with external support
• Ensure compliance with legal and fiscal requirements for disposal of chemicals and other residues (with external support)
• Catalogue, archive, and maintain contracts and documents to meet compliance obligations
• Serve as local EHS (Environment, Health & Safety) manager and liaison with service providers (fire extinguishers maintenance, first aid kits, fire safety equipment, etc. )

Requirements

• Fluent English (mandatory);
  
  Spanish is a plus
• Strong organizational and communication skills
• Ability to work independently and manage multiple priorities
• Administrative and facilities management experience is an advantage
• High level of accuracy, attention to detail, and ability to meet deadlines.
• Proactive, organised, and a strong team player.

Why Join Us?

• Be part of a
  - established international insurance group.
• Work in a collaborative, diverse, and
  - oriented environment.
• Opportunity to support and influence the development of efficient financial processes.
• Ongoing training and development with exposure to global finance operations.

Ready to join a
- performing finance team at a global level? We’d love to hear from you. Apply today!