Administrative Assistant

Administrative Assistant
Ribeira Brava
Ribeira Brava, Madeira, Portugal

Join Our Team as an Administrative Assistant at Lancelot Productions!

Lancelot Productions takes audiences on extraordinary journeys through the power of live entertainment. From mesmerizing film orchestra performances based on beloved themes like Harry Potter, The Lord of the Rings, and Hans Zimmer's scores to breathtaking operas and captivating musicals, the company delivers productions that transcend expectations.

With a commitment to artistic excellence, Lancelot Productions has a reputation for bringing together
- class performers, innovative stage designs, and unforgettable storytelling. Each event is crafted with precision to inspire and delight audiences of all ages and backgrounds.

Operating on a global stage, Lancelot Productions has partnered with iconic venues, and its performances have enchanted audiences in some of the most renowned cultural capitals around the world. Dedicated to blending timeless themes with
- edge artistry, the company continues to push boundaries and elevate the experience of live entertainment.

Job Responsibilities:

As an Administrative Assistant at Lancelot Productions, you will play a vital role in ensuring the smooth operation of our office and supporting our event production team. Your responsibilities will include:

• Managing
  -
  - day company operations, including handling administrative tasks that could be from different areas such as: accounting, HR, logistics, etc.
• Assist with venue communication, liaising with venues to negotiate contracts, secure bookings, and coordinate event logistics.
• Collaborating with the event production team to gather venue requirements, ensuring all event needs are met and exceeding client expectations.
• Assisting with office budgets and expenses, tracking expenditures, and identifying
  - saving opportunities.
• Assisting with event planning and coordination, including vendor management, scheduling, and logistics.
• Supporting HR functions such as recruiting, onboarding, and employee relations.
• Maintaining office systems and procedures to ensure efficiency and productivity.
• Providing administrative support to senior management as needed.

Qualifications:

We are seeking a candidate with the following qualifications:

• Proven experience as an Administrative Assistant or similar role, preferably in the event production industry.
• Strong communication and negotiation skills, with the ability to effectively communicate with colleagues, venues and vendors.
• Excellent organizational and multitasking abilities, with a keen eye for detail.
• Proficiency in office software, including Microsoft Office Suite and Google Workspace.
• Experience managing budgets and expenses.
• Ability to work independently and as part of a team in a
  - paced environment.
• Flexibility and adaptability to handle changing priorities and deadlines.
• A proactive and resourceful attitude, with a passion for delivering exceptional service.
• Fluency in both, written and spoken English.
• Knowledge of the event industry and venue operations is a plus.

If you're ready to take on a dynamic role in event production, apply now!