Administrative Assistant Porto

Administrative Assistant
Porto
Porto, Porto, Portugal

Job Purpose:

We are looking for a motivated and organized Administrative Assistant to provide comprehensive administrative support to our Finance team in Portugal. The ideal candidate will handle
-
- day administrative tasks, ensuring smooth operations within the department, while supporting financial processes and internal procedures. This position requires attention to detail, strong organizational skills, and the ability to communicate effectively in English and Portuguese.

Key Responsibilities:

• Serve as first point of contact for phone, email, and
  - person inquiries.
• Manage incoming/outgoing mail, documents, and filing (physical and digital).
• Process employee expenses and assist with routine finance documentation.
• Coordinate meetings, appointments, and travel arrangements for the organization.
• Support basic financial tasks: data entry, reconciliations, and record keeping.
• Assist in preparing reports, presentations, and internal communications.
• Maintain departmental databases and support ERP updates.
• Help with audits and compliance by organizing required documentation.
• Collaborate with
  - functional teams to support Finance projects.
• Assist with ad hoc tasks and special projects as needed.
• Continuously look for opportunities to improve departmental efficiency.

Required Qualifications & Skills:

• Proven experience in administrative or office support roles, preferably within a finance environment.
• Strong organizational skills and attention to detail.
• Excellent communication skills in Portuguese and English (spoken and written).
• Proficient in MS Office applications (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Proactive, reliable, and able to prioritize multiple tasks.

Preferred Qualifications:

• Experience in a finance or accounting support role.
• Familiarity with ERP systems (e. g. , Primavera) is a plus.
• Knowledge of basic financial processes, expense reporting, or invoicing.
• Experience in a multinational or international environment.