Administrative Assistant Funchal

Administrative Assistant
Madeira
Funchal, Madeira, Portugal

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International Sharing School - Madeira is part of the Sharing Education Group, a pioneering organization dedicated to developing International Schools in Portugal, driven by the innovative Sharing Pedagogical Concept. The group currently operates three International Schools located in Lisbon, the Algarve, and Madeira Island, providing
- class education. Each school embodies the group's commitment to fostering an environment designed to suit every student's needs, allowing them to explore learning creatively and imaginatively in a caring and multicultural setting.

Role Description

This is a
- time
- site role for an Administrative Assistant located in Funchal, Madeira Island. The Administrative Assistant will be responsible for managing
-
- day administrative tasks, including handling invoicing, accounts receivables and payables, phone calls, and maintaining communication with various stakeholders. Duties also include providing executive administrative assistance when required and ensuring the smooth running of the office.

Responsibilities:

• Issuance of invoices and receipts through Primavera ERP software
• Managing accounts receivables and reporting to the CFO
• Providing customer support for clarifications related to invoicing and payments
• Managing accounts payables under the supervision of the CFO
• Creating and maintaining maps and tables for reporting to the Board

Qualifications:

• Experience in administrative assistance
• Strong communication skills and phone etiquette
• Proficiency in English (oral and written)
• Clerical skills and attention to detail
• Excellent organizational and
  - management skills
• Ability to work independently and as part of a team
• Previous experience with Primavera ERP preferred

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industry

• Education

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