Administrative Assistant Spanish

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Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation, inspiring complex change, enabling organizations to grow and build competitive advantage.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading edge management consulting along with technology and design, corporate and digital ventures, and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You’ll Do

In 2024, a new BCG hub was opened in Lisbon, and today this hub is on a journey towards becoming a dynamic and collaborative environment bringing together a diverse range of Business Services Teams serving our BCG colleagues across the region and beyond. We are looking for a driven Administrative Assistant (AA) who can work with limited direction to provide administrative support from this new hub. Although you will need to be a master of tasks, we need critical thinkers and problem solvers. We expect you to go beyond transactional support. Your role and day‑to‑day experience will vary depending on the tenure of the stakeholders you support.

Administrative Assistants are an essential part of our local offices and BCG fabric. As an AA in our newly established Lisbon Hub office, you will have a unique experience in a “start‑up” setting within a 30, 000+ employee firm. This is an exciting opportunity to take on more responsibility, wear many hats, and shape the culture and team for the new office.

You’re Good At

• Providing proactive support to senior BCG CT and BST leaders with internal/external commitments in a fast‑paced and dynamic client service environment.
• Organising and scheduling (and rescheduling) client/internal meetings and events with an understanding of business priorities, proactively managing extremely complex calendars.
• Anticipating and coordinating point‑to‑point travel needs as necessary, including booking (and unbooking) hotels and transportation.
• Processing timesheets and expenses on a timely basis.
• Proactively anticipating and solving problems before they arise.
• Maintaining confidentiality – you will be privy to sensitive information.
• Supporting high‑leverage activities for executives and their case teams (this will vary by stakeholder needs).
• Actively supporting business development efforts.
• Conducting research and gathering information to help problem solve questions.
• Assisting with the preparation and proofreading of client team materials, including slides, proposals, and onboarding decks.
• Acting as a thought partner and trusted advisor to your stakeholders’ teams.
• Making sure your stakeholders know the information they need to know to best set them up for success with their external and internal (BCG) clients.
• Enabling your stakeholders to make the best use of their time.
• Taking initiative to proactively bring to‑dos or priorities “from the back burner to the front burner” for your stakeholders.

Building Effective Working Relationships

• Partnering closely with other AAs in your network to build deep relationships and progress scheduling for complex meetings and events.
• Building relationships across the office with other internal teams (e. g. , HR, IT, Office Services) as our footprint grows.

What You’ll Bring

• Bachelor’s degree strongly preferred.
• 2+ years of experience ideally in professional services or multi‑national companies.
• Fluency in English and Spanish.
• Demonstrated leadership and/or customer service experience.
• Proficiency in Microsoft Office product suite (Outlook, Power
  Point, Word, and Excel).
• Curiosity – you are interested in understanding the big picture; you possess a drive to learn about what is going on and independently ask “why” in order to exercise appropriate prioritization and judgment with daily activities.
• Insight – you can connect the dots, identify patterns, make predictions, and take intuitive leaps; you are willing to take ownership to get to a great answer; you are open to feedback.
• Teaming – you create effective working relationships and build connections across all stakeholders; you develop a brand that compels people to engage; you demonstrate high levels of customer service.
• Execution – you are committed to getting the job done well (and efficiently); you are organised and detail oriented.

Who You’ll Work With

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

Equal Opportunity Employer

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

BCG is an E‑Verify Employer. Click here for more information on E-Verify.

Job Details

• Seniority level: Entry level
• Employment type: Full‑time
• Job function: Administrative
• Industries: Business Consulting and Services