Administrative Coordinator Language School Lisboa

Administrative Coordinator Language School
Lisboa
Lisboa, Lisboa, Portugal

Location: Lisbon

Contract Type: Full-Time (Freelance or Contract)

Salary: €1, 200/month gross

About the School:

We’re creating a new Portuguese language school in Lisbon focused on
- life communication, human connection, and fun, inclusive learning. This is more than just a place to take classes — we want to build a community space where learning Portuguese feels practical, social, and inspiring.

We’re currently in the setup phase, and we’re looking for someone to join us from the very beginning. You’ll be fully paid from day one, and you’ll play a key role in shaping how things work. It’s a chance to help build something exciting and meaningful — not just do admin for something that already exists.

About the Role:

As our Administrative Coordinator, you’ll keep everything running smoothly behind the scenes — from managing schedules and spreadsheets to answering student questions and helping create new systems. You’ll be part of a small, creative team where your ideas and input genuinely matter.

Key Responsibilities:

• Set up and manage admin systems for scheduling, enrolments, and payments
• Handle email and phone communication with students
• Liaise with teachers to coordinate class logistics
• Maintain clear, organised records and calendars
• Contribute to the ongoing improvement of admin processes
• Occasionally support events, classroom setup, or teacher onboarding

What We're Looking For:

• Strong organisational skills and attention to detail
• Friendly and clear communicator in English (spoken and written)
• Independent and proactive — you’ll have space to take ownership
• Confident using Google Workspace (Docs, Sheets, Calendar)

Nice to Have:

• Experience in admin, customer service, or operations
• Portuguese language skills
• Interest in languages, education, or Lisbon’s creative/expat community