Administrative Operations Support (Remote) - Investment Management Firm Lisboa

Administrative Operations Support (Remote) - Investment Management Firm
Lisboa
Lisboa, Lisboa, Portugal

Administrative Operations Support (Remote) - Investment Management Firm

Over 100 successful senior placements for global investment banks, PE funds, and Trading companies

Location: Remote (Firm headquartered in London)

Employment Type: Full-time

About the Firm

We are a London-based private equity firm managing 10 investment vehicles across multiple jurisdictions, including Jersey, Canada, the UK, and Puerto Rico. Our portfolio spans a range of industries, and we operate with a lean,
- performing team dedicated to excellence, integrity, and
- term value creation.

As we continue to grow, we are seeking a highly motivated,
- oriented, and
- sufficient Administrative Operations Support professional to join our remote team. This individual will play a key role in supporting the firm’s
-
- day operational and administrative functions across multiple time zones and jurisdictions.

Key Responsibilities

Administrative Support:

• Manage calendars, schedule meetings across time zones, and coordinate internal and external communications
• Maintain and organize digital filing systems, shared drives, and confidential documentation
• Prepare meeting agendas, minutes, and
  - up items for internal and LP meetings

Operations Support:

• Assist with onboarding and coordination across service providers, including fund administrators, legal counsel, and auditors
• Track and maintain records related to investment vehicles, governance, and compliance filings
• Support KYC/AML documentation processes and data collation
• Assist with preparation and distribution of investor communications and reporting materials
• Maintain CRM/database of investors and stakeholders
• Monitor key deadlines and ensure timely submission of reports or filings across jurisdictions

Other:

• Perform ad hoc research and
  - based work as needed
• Identify and implement process improvements and efficiencies
• Support the senior leadership team with administrative and coordination needs

Key Qualifications

• Minimum 3–5 years of administrative or operational experience, ideally in a financial services, investment, or professional services environment
• Proven ability to work independently and remotely, demonstrating discipline and initiative
• Excellent written and verbal communication skills in English
• Strong attention to detail and organizational skills
• Proficient with tools such as Microsoft Office (Excel, Word, Outlook), Google Workspace, Dropbox, Docu
  Sign, and Zoom; familiarity with CRM tools and project management platforms (e. g. , Monday.com, Notion, or Asana) is a plus
• Ability to manage multiple tasks and prioritize effectively in a
  - paced environment
• Experience working with
  - border structures, private equity funds, or regulated environments is strongly preferred

Personal Characteristics

• Self-motivated and proactive with a “get it done” mindset
• Discreet and trustworthy, especially when handling sensitive or confidential information
• Comfortable working across time zones and with globally distributed stakeholders
• Eager to grow and take on increasing responsibility over time
• Solutions-oriented and resourceful
• Competitive salary (based on experience and location)
• Flexible working hours (must have some UK business hour overlap)
• Opportunity to grow within a lean, ambitious, and
  - performing team
• Exposure to global private equity operations

To Apply

Please submit your CV and a brief cover letter outlining your relevant experience and motivation for the role