Administrative Specialist & Office Manager

Administrative Specialist & Office Manager
Viseu
Viseu, Viseu District, Portugal

- You will be responsible in any aspects of office management, including but not limited to:
- stationery
- consumables
- contacting and managing building maintenance and property service
- supervision of furniture and structure to ensure the best office efficiency at all times. - You will organize and prepare the company events. - You will manage the company mobile phone account. - Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required. - You will be involved in the management and archiving of paper documentation when special needs require it. - You will participate in preparing policies and office guideline communications. - You will oversee office budgets and expenses, tracking expenditures, and identifying
- saving opportunities. - You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…). - You will suggest new ideas that will help improve the office and the life at Hey Harper. - At least 2 years of experience in office management or receptionist role. - Adequate social, communication, and negotiation skills. - Ability to read and understand a balance sheet. - Problem solving attitude. - Self-reliance, reliability, and conscientiousness. - Independent, reliable and responsible working style. - At least full working proficiency in both Portuguese and English. #J-18808-Ljbffr