Administrative Specialist

Administrative Specialist
Viseu
Viseu, Viseu District, Portugal

ABOUT US

Indie Campers, the
- to campervan Marketplace, is on a mission of making road trips available to everyone. Thanks to its digital approach and
- centric orientation, Indie Campers has developed a strong booking experience and
- quality road trips at affordable prices.

With over one million nights rented through our travel platform, we have welcomed more than 300, 000 travelers from 169 countries. We offer a comprehensive and expanding array of road trip possibilities:
- term RV rentals,
- term campervan subscriptions, and the possibility of buying one of our vehicles available for sale.

Rooted in a deep technological focus, our challenges are both exciting and demanding and require top talent and motivation to be successfully pursued. We are growing our team and looking for those interested in pursuing this dream with us and joining an
- developing journey.

THE ROLE

We're looking for an experienced Office Manager to ensure the smooth, safe, and efficient running of our HQ. This person will be the main point of contact for all
- related matters and a key connector across teams. Beyond daily operations, you will take ownership of the office experience—improving processes, identifying needs, and helping shape a great employee journey from day one.

You are an organised,
- on, and proactive professional who enjoys creating structure, memorable moments, and meaningful events in a dynamic, multicultural environment. You work well independently and as part of a team, communicate clearly, manage and negotiate with suppliers confidently, and feel comfortable using digital tools. Excellent English communication skills are mandatory.

WHAT WILL YOU WORK ON?

• Create a great office atmosphere by owning the
  -
  - day office experience and supporting employees and visitors through seamless operations,
  - maintained spaces, and
  - ready environments.
• Manage onboarding and offboarding procedures, ensuring smooth transitions.
• Improve tools and processes to keep the office running efficiently.
• Ensure the office meets health, safety, and security standards.
• Maintain procedures, documentation, and emergency protocols.
• Handle invoices, payments, budget tracking, and
  - related paperwork.
• Plan and organise company events, meetings, and internal activities.
• Support initiatives that strengthen team engagement and office culture.

WHO ARE WE LOOKING FOR?

• 3+ years in Office or Facilities Management, ideally in an international environment.
• Excellent English and strong communication skills.
• Proficient in MS Office, Google Workspace, and digital tools.
• Organised, proactive,
  - on, and
  - oriented.
• Strong people skills, able to collaborate, negotiate, and connect across teams.