Alumni & Office Operations Coordinator Lisboa

Alumni & Office Operations Coordinator
Lisboa
Lisboa, Lisboa, Portugal

Efficio is a leading international consulting firm specializing in strategic procurement and supply chain management. Our success is built not only on delivering outstanding client results but also on fostering a strong network of former employees. To help strengthen and grow this global community, we are looking for a motivated Operations Coordinator (m/f/d) to support our alumni program and Lisbon Ops.

Who we’re looking for:

• Support the development and expansion of our global alumni network
• Assist in planning and executing alumni events (virtual and
  - person)
• Maintain and update the alumni database
• Support the implementation and ongoing management of a new alumni software platform
• Create and distribute newsletters; contribute content and manage editorial planning
• Serve as a point of contact for
  - related inquiries from current and former employees
• Support the daily operations of the Lisbon office by providing general administrative and operational assistance.
• Coordinate with
  - related suppliers and vendors, managing
  - ups, and monitoring inventory and supply orders as needed.
• Assist in planning and delivering local team events, meetings, and internal initiatives.
• Help maintain shared office areas, ensuring they are organized and fully equipped.
• Act as a point of contact for visitors, coordinating with building reception to support both internal and external guests.
• Collaborate closely with HR, Marketing, and Operations teams

• University degree (e. g. in Business, Communications, Social Sciences) or equivalent qualification
• Initial experience in communications, event management, HR, or project coordination is a plus
• Structured, reliable, and proactive working style
• Strong communication skills and an interest in
  - building
• Fluency in English and German (both written and spoken)
• Proficiency in MS Office; experience with CRM or community platforms is a plus

• An international, dynamic work environment with flat hierarchies
• Opportunities for personal and professional growth
• Modern office space in central Lisbon
• Hybrid work model
• A collaborative and supportive team culture