Assistant Facilities Manager Lisboa

Assistant Facilities Manager
Lisboa
Lisboa, Lisboa, Portugal

JLL empowers you to shape a brighter way.

Our team at JLL and JLL Technologies is shaping the future of real estate by combining
- class services, advisory, and technology for our clients. We are committed to hiring talented individuals and empowering them to thrive, grow meaningful careers, and find their place. Whether you have experience in commercial real estate, skilled trades, technology, or are transitioning from another industry, join us as we help shape a brighter future.

We are seeking an Assistant Facilities Manager for our Work Dynamics business line.

About JLL

We’re JLL, a professional services and investment management firm specializing in real estate. We help organizations worldwide achieve their ambitions through property ownership, occupancy, and investment.

If you’re looking to advance your career, JLL offers an environment to innovate with leading businesses, work on landmark projects, and build lasting professional relationships. We focus on opportunity and want to help you realize yours. Join us and achieve your ambitions!

Role Purpose

This role is based in Lisbon, Portugal, with coverage of remote sites in Finland and The Netherlands. The Assistant Facilities Manager will support the Regional Facilities Manager and EMEA Account Director in managing vendor groups and ensuring the tactical delivery for assigned properties. The role involves acting as the
- site contact for key stakeholders and/or clients, overseeing maintenance, operations, contract services, procurement, occupancy services, and helpdesk functions via Corrigo ticketing system.

Key Responsibilities

1. Client/Stakeholder Management: Provide excellent customer service, build relationships, monitor procedures, participate in meetings, and communicate professionally.
2. Procurement & Vendor Management: Support vendor services, procurement processes, and ensure compliance and proper documentation.
3. Contracts Management: Ensure contract delivery aligns with company standards and monitor expiry and
   - procurement needs.
4. Finance Management: Assist in financial operations, budget adherence, and cost control.
5. Health & Safety Management: Implement safety procedures, ensure compliance, and manage risks through site inspections and audits.
6. Site Operations Management: Oversee site management, maintenance, operations, cost reduction initiatives, and coordinate building activities.
7. Risk Management: Support risk management programs, disaster recovery, and incident reporting.

Qualifications and Skills

• Experience in facilities, property management, hospitality, or related fields.
• Knowledge of local health and safety regulations.
• Experience with critical facilities and vendor management.
• Understanding of commercial contracts and financial analysis.
• Strong leadership and communication skills.
• Proficiency in MS Office.

What We Offer

Join an inclusive culture focused on success together. Our Total Rewards program supports your career, recognition, wellbeing, benefits, and pay. Develop your strengths and enjoy a fulfilling career with diverse experiences. Apply today at jll.com/careers.

Location: On-site in Lisbon, Portugal.

If this role resonates with you, we encourage you to apply even if you don’t meet all requirements. We look forward to learning about what you bring to the table!