Backoffice_Office Coordinator Porto

Backoffice_Office Coordinator
Porto
Porto, Porto District, Portugal

VWFS Porto is a VWFS AG IT hub, and the first outside Germany. Here we will establish a
- term Business & IT company. Our primary goal is to service all European markets in implementing and maintaining contract management systems and other IT projects. Our focus is on core systems, satellite systems (such as document management systems, collection systems) but also extends to integrations, data, and large project organizations. For this we seek a
- on Office Coordinator/Assistant.

Objectives

Support the smooth daily running of our Porto office by organizing activities, assisting the teams, and ensuring a positive and efficient workplace for everyone.

Responsibilities

• Help organize daily office activities such as reception, correspondence, and meeting room preparation;
• Support with internal events, team activities, and office communication;
• Assist with seating plans, facilities coordination, and basic budget tracking;
• Contribute to health & safety planning and office guidelines;
• Monitor food supply and help manage related costs;
• Prepare simple reports and updates on office operations.

Qualifications

• Proven experience as an Office Assistant/Coordinator;
• Strong competence in the use of Microsoft Office products and productivity applications;
• University degree preferred but not required;
• Accurate working style and strong organizational skills;
• Ability to deal with all levels of staff and management;
• Ability to handle confidential and sensitive documents;
• Keen interest in developing knowledge and have a hands on and pragmatic approach to problem solving;
• Fluent in English, Portuguese (both written and verbal), German language advantageous.

What we offer

• Competitive package including private health insurance, life insurance and meal allowance (pay by meal card);
• Bonuses and benefits depending on performance;
• Schooling allowance and pension scheme;
• Incredible and unique annual company events;
• Opportunity to work on an international project and be part of multicultural and multidisciplinary team;
• Solid performance evaluation and career management methodologies;
• Continuous training – technical and behavioral development;

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative