Backoffice_office Coordinator Porto

Backoffice_office Coordinator
Porto
Porto, Porto District, Portugal

Who is Volkswagen Financial Services?

It's been more than 70 years since Volkswagen Financial Services AG financed the first Volkswagen vehicles in Germany in 1949. A lot has changed since then, but our core goal hasn't;

ensuring we meet the mobility needs of the people.

Volkswagen Financial Services today operates in 48 markets through its various subsidiaries, shareholdings, and joint ventures. Volkswagen Financial Services is the largest provider of automotive financial services worldwide.

At VWFS Porto, we are proud to foster a
- equal workplace, where diversity is celebrated, and every individual is provided with equal opportunities to thrive and succeed.

What do we do?

VWFS Porto is a VWFS AG IT hub, and the first outside Germany. Here we will establish a
- term Business & IT company. Our primary goal is to service all European markets in implementing and maintaining contract management systems and another IT projects in other areas. Our focus is on:

Core systems, satellite systems (such as document management systems, collection systems) but also extends to integrations, data, and large project organizations. For this we seek a
- on Office Coordinator/Assistant.

Objectives:

Support the smooth daily running of our Porto office by organizing activities, assisting the teams, and ensuring a positive and efficient workplace for everyone.

In this role you will be responsible for:

• Help organize daily office activities such as reception, correspondence, and meeting room preparation;
  
  
• Support with internal events, team activities, and office communication;
  
  
• Assist with seating plans, facilities coordination, and basic budget tracking;
  
  
• Contribute to health & safety planning and office guidelines;
  
  
• Monitor food supply and help manage related costs;
  
  
• Prepare simple reports and updates on office operations.

We believe that the right profile for this job should have / be:

• Proven experience as an Office Assistant/Coordinator;
  
  
• Strong competence in the use of Microsoft Office products and productivity applications;
  
  
• University degree preferred but not required;
  
  
• Accurate working style and strong organizational skills;
  
  
• Ability to dealwith all levels of staff and management;
  
  
• Ability to handle confidential and sensitive documents;
  
  
• Keen interest in developing knowledge and have a hands on and pragmatic approach to problem solving;
  
  
• Fluent in English, Portuguese (both written and verbal), German language advantageous.

What we Offer:

• Long-term contract;
  
  
• Competitive package including private health insurance, life insurance and meal allowance (pay by meal card);
  
  
• Bonuses and benefits depending on performance;
  
  
• Schooling allowance and pension scheme;
  
  
• Incredible and unique annual company events;
  
  
• Opportunity to work on an international project and be part of multicultural and multidisciplinary team;
  
  
• Solid performance evaluation and career management methodologies;
  
  
• Continuous training – technical and behavioral development;