Business Administrator – International Operations Support Porto

Business Administrator – International Operations Support
Porto
Porto, Porto, Portugal

We are seeking a highly organized and
- oriented Business Administrator to join our Porto-based team and support the
-
- day administrative and financial operations of our international business. This is a key
- office role, providing essential support across invoice and payment processing, parts procurement, bookkeeping, logistics, and payroll coordination.

The ideal candidate has experience working in a structured business environment, is proficient in Quick
Books, and is comfortable communicating in English with international vendors and clients. This is a great opportunity for someone who enjoys operational variety, works well under deadlines, and thrives in a professional setting.

Key Responsibilities: Finance & Bookkeeping Process invoices, purchase orders, and vendor payments accurately and on time
Manage and reconcile Quick
Books accounts, expense tracking, and monthly financial records
Support the preparation of financial reports and audits as needed
Assist with payroll processing in coordination with HR and accounting
Procurement & Vendor Management Source and order parts and supplies for ongoing international projects
Maintain records of purchases, delivery timelines, and supplier communications
Track and follow up on orders, shipments, and customs documentation
Administrative & Office Support Organize and maintain digital and physical records of invoices, receipts, contracts, and payments
Communicate with international clients and vendors in English, ensuring timely and professional responses
Provide logistics support for shipments, deliveries, and general operations
Coordinate with other departments to ensure alignment on procurement, finance, and scheduling
Requirements: 2–4 years of experience in business administration, finance, or operations support
Strong working knowledge of Quick
Books (mandatory)Familiarity with invoice processing, bookkeeping, and procurement workflows
Fluent in English (written and spoken) – ability to communicate with international clients and partners
Strong organizational and time management skills
Comfortable working with spreadsheets, accounting software, and business systems
Must be based in Porto, Portugal, and available for 100%
- office work
Nice to Have: Experience working in an international business environment
Prior experience in automotive, logistics, or
- based industries
Understanding of customs, imports, and global vendor processes
What We Offer: A stable,
- term position within a growing international business
Involvement in diverse operational and administrative areas
Collaborative and professional work environment
Centrally located office in Porto with a global client base
If you're a
- focused administrator with solid financial and procurement skills—and you're ready to support a busy international operation from the heart of Porto—we’d love to hear from you. Job Type: Full-time

Pay: 900. 00€ - 1, 100. 00€ per month