Business Manager

Business Manager
Oeiras
Oeiras, Lisboa, Portugal

? Principal Assistant – Business Management

? Oeiras, Portugal | ? Office-based | ? Full-time

? Security Clearance Required

At w
Brain, we are looking for a highly organized and proactive Principal Assistant – Business Management to support senior managers and leadership teams in a complex, international environment.

This role combines business administration, project coordination, stakeholder management, and reporting, playing a critical part in ensuring operational efficiency and informed
- making.

? Role Mission

Provide
-
- end business and administrative support to leadership teams, ensuring effective coordination of resources, information flow, project activities, and stakeholder engagement in a secure and structured environment.

⚙ Key Responsibilities

• Manage business administration services and provide direct support to senior managers and leadership teams;
• Coordinate calendars, prioritize meetings, and handle sensitive and confidential information;
• Ensure managers have the required information, documentation, and resources to support
  - making and
  - team coordination;
• Facilitate information flow and knowledge sharing across departments;
• Create, track, and manage multi-level task plans for self and team members;
• Manage project portals, document repositories, and produce regular project status reports;
• Support project delivery activities, including scope, timelines, resources, risks, issues, and change management;
• Implement and monitor information and records management policies and controls;
• Coordinate stakeholder communications, workshops, and events;
• Prepare meeting agendas, minutes, and track action plans;
• Support resource planning and allocation, working closely with Resource Managers;
• Monitor performance indicators and identify risks related to information usage;
• Recommend remediation actions where process or information gaps are identified.

? Required Skills & Experience

Education & Professional Experience

• Higher vocational education with at least 5 years of relevant experience,
• or secondary education with at least 3 years of relevant experience;

Technical & Functional Skills

• Strong analytical, business analysis, and reporting skills, including Power BI;
• Experience working with Agile methodologies and Kanban tools;
• Proficiency in project planning, control, and resource management tools (e. g. MS Project, Service
  Now);
• Solid understanding of project coordination and administrative governance;

Soft Skills

• Excellent interpersonal, communication, and stakeholder management skills;
• Proven ability to build effective relationships with internal and external stakeholders;
• Strong planning, prioritization, and
  - solving capabilities;
• Ability to manage multiple tasks in complex environments;
• High level of discretion and integrity when handling confidential information.

? Security Requirements

• Valid Security Clearance is mandatory and must be maintained throughout the engagement.

⚙ Engagement Details

• ? Location: Oeiras, Portugal
• ? Work Model: On-site,
  - time
• ? Start Date: 9 February 2026
• ⏱ Contract Duration: 836 hours
• ? Application Deadline: 15 January 2026

? Interested?

Send your CV to andre. cabral@workerbrain.com with the subject line:

“Principal Assistant – Business Management”