Business Operations & Office Assistant

Business Operations & Office Assistant
Viseu
Viseu, Viseu District, Portugal

Welcome to – we are building sustainable transportation solutions in a hybrid work setup. Join us – we are looking for you

As our

Business Operations & Office Assistant

, your role will be a mixture of office management and facilitating core business operations at You will be the
- to person at our office, responsible for creating a dynamic, efficient office experience for our tblxers. You will also be expected to lead and manage a variety of different Business Operations tasks, to drive the company forward, everyday.

In the

Office Management

part of your role, you will be asked to ensure that our office remains a comfortable, engaging, and
- organized place to work. This will involve duties such as planning and coordinating office events, leading on communications with our office provider and other external suppliers, purchasing and maintaining a healthy stock of office supplies and snacks, managing office access, executing excellent facility management, and looking for new, creative ways to take tblxers'
- person office experience to the next level.

In the

Business Operations

side of your role, you will take on responsibilities to ensure that our people are provided with efficient,
- centric, and
- coordinated support, in terms of planning, logistics, accounting, and more. You will be responsible for organizing and managing business trips (domestic and international) for our tblxers, as well as owning all communications with our suppliers (internal and external). You will work closely with our finance and accounting teams, to assist them with
- related processes like invoicing and expense management, where you will create purchase orders, verify invoices, and ensure prompt payments for all expenses—all while maintaining clear, accurate records.

WHAT YOU WILL BRING TO THE TEAM:

• At least 2 years of experience in an office management, people operations, or business assistance role;
  
  
  
  
• Experience working with financial processes such as budget management, invoicing, supplier management, record keeping, and