Buyer - Indirect Materials

Buyer - Indirect Materials
Porto
Porto, Porto District, Portugal

Purpose & Overall Relevance for the Organization:

Execute tactical buying of low and mid value item within the given thresholds, including: conduct supplier identification from preferred suppliers list, negotiation and supplier selection;



deliver sourcing results to contribute to saving targets while ensuring that Service Level Agreements with the business are being met;



support procurement automation by continuously seeking opportunities to increase catalogue coverage.

Key Responsibilities:

• Execution of strategic buying process for IT Software
• Analyze high value tactical buys, facilitate high value tactical buy execution with the responsible category manager
• Conduct sourcing projects (negotiation, supplier selection) and support responding to suppliers in case of commercial or system related questions
• Conduct e
  Sourcing events in Ariba
• For selected tactical buys,
  - up on technical evaluations with internal stakeholders to ensure timeliness of tendering process
• Execute negotiation, supplier selection and determine Purchase Order (PO) terms and conditions
• Based on country requirements, initiate order signature process and
  - up on distribution to supplier
• Support tail spend reduction and channeling spend through strategic suppliers / channels
• Regularly analyze tactical buy activities and provide quantitative and qualitative feedback to Category Managers on recurring tactical buys and opportunities for standardization and automation
• Based on Category Director and manager guidance, execute Rf
  Qs for potential catalogue items including contracting based on standard contract templates
• Support automated buying channel introductions by facilitating the interaction between supplier and Content Specialist
• Maintain and update internal databases related to tactical buying activities.
• Assist with vendor onboarding and management processes.
• Manage and maintain
  - related files and documentation.
• Perform quality checks on awarded contracts and purchase requests managed by the Business, to ensure accurate data and alignment with negotiated terms and Procurement policy.
• Consistently provide
  - on coaching, training, motivation and guidance to his/her team
• Proactively drive productive relationships with global business partners, users and stakeholders
• Supervise operations and delivering of SLA’s and KPI’s

Knowledge, Skills and Abilities:

• Advanced knowledge of sourcing execution strategies, approaches and methods, as well as contract management and procure to pay processes
• Experience in IT software categories
• Leadership, initiative and results orientation
• Good ability to analyze specifications and influence demand
• Good knowledge of category strategy development, compliance management and analytics
• Knowledge of supplier management and project management
• Ability to analyze problems and conclude decisions
• Great communication skills and the capability to independently interact with different stakeholders
• Action oriented and solution minded team player with high degree of
  - management
• Proficiency in MS Office
• Fluent in English, spoken and written

Requisite Education and Experience/ Minimum Qualifications:

• A bachelor’s or master’s degree preferably in business, economics, finance, procurement or legal, or comparable professional education
• At least 5+ years general business experience, preferably in Procurement area (low to
  - level spend) in a middle sized or large organization;
  
  
  
  basic experience withinsupplier selection, negotiation and contracting area is obligatory. Experience in purchase orders administration only is not fully sufficient