CALL FOR A ADMINISTRATIVE ASSISTANT - CTTI_A_01_11_2025@UNINOVA

Organisation/Company UNINOVA - Instituto de Desenvolvimento de Novas Tecnologias Department Serviços Centrais Research Field Management sciences » Other Researcher Profile First Stage Researcher (R1) Positions Bachelor Positions Country Portugal Application Deadline 10 Dec 2025 - 23:59 (Europe/Lisbon) Type of Contract Not Applicable Job Status Not Applicable Hours Per Week Not Applicablee Offer Starting Date 1 Jan 2026 Is the job funded through the EU Research Framework Programme? Horizon 2020 Reference Number CTTI_A_01_11_2025@UNINOVA Is the Job related to staff position within a Research Infrastructure? No

Offer Description

UNINOVA – Instituto de Desenvolvimento de Novas Tecnologias, by decision of the Executive Committee, opens an international call to hire an Administrative Assistant, in the form of an Unfixed-Term and an exclusive Contract under the following research projects funded by the European Commission's Horizon and H2020 programs:

Tele
Reha
B DSS – 101057747 -Tele
Rehabilitation of Balance clinical and economic Decision Support System;
• x
  Share– 101136734 –Expanding the European EHRx
  F to share and effectively use health data within the EHDS;
• FITTER-EU – 101132546 – Fair and inclusive twin transitions for a stronger social Europe;
• Maa
  SAI – 101177368 – Manufacturing as a Service: Technologies for customised, flexible, and decentralised production on demand;
• Cir4Fun– 101182081– Innovative circular solutions for furniture;
• Herit4Ages – 101123175 – User-centric and
  - driven retrofitting solutions for a resilient, energy efficient,
  - emission and inclusive cultural heritage;
• COMMUNITAS – 101096508 –Bound to accelerate the
  - out and expansion of Energy Communities and empower consumers as
  - fledged energy market players;
• POCITYF – 864400– a positive city transformation framework, towards smarter and greener cities;
• DS4Health – 101083563- Specialised education programmes in key capacity areas;
• AI-Dapt – 101135826 - AI-Ops Framework for Automated, Intelligent and Reliable Data/AI Pipelines Lifecycle with Humans-in-the-Loop and Coupling of Hybrid Science-Guided and AI Models;
• PUREPOLIS– 101234870 –Dynamic Abatement Strategies for maximized environmental and societal health in cities;

Admission Requirements/Profile of Candidates:

Applicants may be any Portuguese national, foreign, and stateless candidates that hold the following requirements:

• Degree in Secretariat, Administration, or related area – preferential;
• Experience in secretariat and administration in IT organizations – mandatory ;
• Minimum of 10 years of experience with HR administrative processes and regulations in European projects – mandatory ;
• Experience in organization of EU project Meetings – mandatory;
• Domain of Windows, Excel, Word, Outlook, Office, and other computer applications – mandatory;
• Fluency in Portuguese and English (written and spoken) - mandatory;
• Good communication skills and willingness to integrate a multidisciplinary and international team;
• Good organization and time management skills;
• Dynamism and ability to perform different tasks in simultaneous;
• Driving License Type B;
• Residence in the Metropolitan Area of Lisbon.

- Portuguese Labor Code, approved by Law nº 7/2009, from 12th February in its current version.

- Administrative Procedure Code, as published in Decree-Law nº 4/2015, from 7th January in its current version (CPA).

The works are part of the research activities of the several projects, Tele
Reha
B DSS – 101057747; x
Share – 101136734; FITTER-EU – 101132546 ; Maa
SAI – 101177368; Cir4Fun – 101182081; Herit4Ages – 101123175; COMMUNITAS – 101096508; POCITYF – 864400; DS4Health – 101083563; AI-Dapt – 101135826; PUREPOLIS – 101234870; 3D-CIRCULAR – 101226256, specifically:

Tele
Reha
B DSS:

Contribute for the following activities of the project:

• WP1: Project Management & Coordination
• WP8: Dissemination and communication activities, exploitation and sustainability

x
Share:

Contribute for the following activities of the project:

• WP8: Communication, Dissemination, Exploitation and Stakeholder Engagement

FITTER:

Contribute for the following activities of the project:

• WP1: Project coordination
• WP7: Dissemination, communication and outreach

Maa
SAI:

Contribute for the following activities of the project:

• WP2 &WP3: Administrative and Technical Project Management
• WP17 & WP18: IMPACT: Dissemination, Exploitation and Standardisation

Cir4Fun:

Contribute for the following activities of the project:

• WP1: Project Management
• WP7: Dissemination, Communication Exploitation and Impact creation

Herit4Ages:

Contribute for the following activities of the project:

• WP1: Project Management
• WP5: Energy sustainable integration solutions
• WP9: Commercialization, dissemination and communication strategy

Contribute for the following activities of the project:

• WP4: COMMUNITAS Social Innovation and Participatory Laboratory
• WP6: Replication, business models and exploitation
• WP7: COMMUNITAS Knowledge Arena: Communication, Dissemination and Policy Support
• WP8: Project Management

POCITYF:

Contribute for the following tasks of the project:

• WP6: Evora Lighthouse City demonstration activities

DS4Health:

Contribute for the following tasks of the project:

• WP6: Digital ecosystem
• WP8: Dissemination and communication, sustainability and Open Science

AI-Dapt:

Contribute for the following activities of the project:

• WP7:Project Coordination, Scientific, Technical and Innovation Management

PUREPOLIS:

Contribute for the following activities of the project:

• WP6: Communication, dissemination and exploitation
• WP7: Project management

3D-CIRCULAR:

Contribute for the following activities of the project:

• WP1: Project management and coordination
• WP7: Communication, Impact Optimisation and Longterm Sustainability

Finally, the candidate will contribute to the sustainability and funding of UNINOVA, in particular within the research center where he/she operates, identifying funding opportunities and ensuring the proper preparation of proposals for scientific projects in the scope of the ongoing projects.

Start Date and Workplace:

The contract is expected to start on January 1st, 2026, and will last only for the period necessary for the execution of the workplans described above, which is expected to last 12 months.

The project will be developed at UNINOVA, at other facilities located at FCT / NOVA Campus and/or other necessary locations to its execution.

Application process:

The deadline for submitting applications is set at 8 working days after the publication of this call and the application documents (indicated below) should be sent, in PDF format, to the
- mail recrutamento@uninova. pt and mjl@uninova. pt , indicating the reference of the position (mandatory):

b) Detailed CV in English;

c) Certificate of Qualifications

NOTE: The
- compliance with these requirements determines the immediate rejection of application. False statements provided by the candidates shall be punished by law.

IMPORTANT NOTE: In the event the degree was awarded by a foreigner higher institution, the degree must comply with the provisions of Decree-Law nº 341/2007, 12 October, and all formalities established there must be fulfilled by applications deadline. False statements provided by the candidates shall be punished by law. UNINOVA promotes a
- discrimination and equal access policy, wherefore no candidate can be privileged, benefited, impaired or deprived of any rights whatsoever, or be exempt of any duties based on their ancestry, age, sex, sexual preference, marital status, family and economic conditions, instruction, origin or social conditions, genetic heritage, reduced work capacity, disability, chronic illness, nationality, ethnic origin or race, origin territory, language, religion, political or ideological convictions and union membership.

Pursuant to Decree-Law nr 29/2001 of 3rd February, disabled candidates shall be preferred in a situation of equal classification, and said preference supersedes any legal preferences. Candidates must declare, on their honour, their respective disability degree, type of disability and communication / expression means to be used during selection period on their application form, under the regulations above.

Where to apply

E-mail recrutamento@uninova. pt

Requirements

Research Field Management sciences » Other Education Level Bachelor Degree or equivalent

Skills/Qualifications

Admission Requirements/Profile of Candidates:

Applicants may be any Portuguese national, foreign, and stateless candidates that hold the following requirements:

• Degree in Secretariat, Administration, or related area – preferential;
• Experience in secretariat and administration in IT organizations – mandatory ;
• Minimum of 10 years of experience with HR administrative processes and regulations in European projects – mandatory ;
• Experience in organization of EU project Meetings – mandatory;
• Domain of Windows, Excel, Word, Outlook, Office, and other computer applications – mandatory;
• Fluency in Portuguese and English (written and spoken) - mandatory;
• Good communication skills and willingness to integrate a multidisciplinary and international team;
• Good organization and time management skills;
• Dynamism and ability to perform different tasks in simultaneous;
• Driving License Type B;
• Residence in the Metropolitan Area of Lisbon.

Languages ENGLISH Level Excellent

Languages PORTUGUESE Level Excellent

Additional Information

Monthly fees:

Gross monthly Remuneration will be in accordance with salary of the index 15 of the TRU – Single Remuneration Table, 1 389, 93 €, approved by Ordinance No. 1553-C / 2008.

Eligibility criteria

Evaluation Criteria:

• Criterion A) – Curriculum Analysis (85%) – The curriculum will be qualitatively analyzed concerning its content and relevance for the tasks to be performed, namely:
  • Windows domain and English language (25%);
  • Education in Administrative Techniques, experience in secretariat and administration in IT organizations and experience with HR administrative processes and regulations in European projects (60%).
• Criterion B) – Motivation Letter (15%) – Based on the motivation letter will be evaluated the following criteria:
  • Motivation and interest in the activities to be performed (10%)
  • Immediate availability and command of the English and Portuguese language (5%).

If the Jury finds it essential, it may conduct an interview with the candidates to clarify the curriculum elements.

The jury shall deliberate by means of a
- call vote based on the selection criteria. In the event of a tie, the decision will be the responsibility of the chairman of the jury.

After evaluation of all admitted applications, the jury will write a meeting minute with all process of recruitment, evaluation and selection including an ordered short list of approved candidates and their respective classification and final decision of the jury.

The final decision of the jury shall be validated by the Head of the Institution, who is also in charge of deciding about the hiring.

Members of the Jury:

The jury has the following composition:

Selection process

Form of advertising/notification of results: The results of the evaluation are disclosed within 60 working days from the end of the application submission period, by notification of the candidates, made by email. The results will be also published on the UNINOVA website.

Preliminary Hearing and Final Decision Deadline:

After communicating the provisional list of the results of the evaluation, the candidates have a period of 10 working days to express their opinion during a prior hearing of interested parties, pursuant to articles 121 et seq. of the Code of Administrative Procedure.

The final decision will be rendered after the analysis of the statements presented during a prior hearing of interested parties. A complaint may be filed against the final decision within 15 working days, or, alternatively, an appeal may be filed within 30 working days, both counting from the respective notification.

Additional comments

Non-discrimination policy

UNINOVA promotes actively a
- discrimination and equal access policy, wherefore no candidate can be privileged, benefited, impaired or deprived of any rights whatsoever, or be exempt of any duties based on their ancestry, age, sex, sexual preference, marital status, family and economic conditions, instruction, origin or social conditions, genetic heritage, reduced work capacity, disability, chronic illness, nationality, ethnic origin or race, origin territory, language, religion, political or ideological convictions and union membership.

Pursuant to Decree-Law nr 29/2001 of 3rd February, disabled candidates shall be preferred in a situation of equal classification, and said preference supersedes any legal preferences. Candidates must declare, on their honor, their respective disability degree, type of disability and communication / expression means to be used during selection period on their application form, under the regulations above

Work Location(s)

Number of offers available 1 Company/Institute UNINOVA - Instituto de Desenvolvimento de Novas Tecnologias Country Portugal State/Province Caparica City Quinta da Torre Postal Code 2829-516 Street Campus da Caparica Geofield