Cashflow & Invoicing Assistant Lisboa

Darkroom is a
- driven growth marketing firm focused on growth‑stage consumer companies. Founded in 2017, we build on a universal AI commerce layer called Matter and deploy a blend of senior human resources enriched by an agentic technology stack that enhances output, efficiency, and revenue generation for our clients.

Our team has generated billions of dollars in trackable revenue across e‑commerce marketplace, direct‑to‑consumer, and social commerce programs. By leveraging research from these engagements, we accelerate results, unlock revenue growth, transform marketing operations, and prioritize profitability.

We are recognized among Inc. 5000, Varos, and Forbes 30 Under 30 for our founders’ contributions. This is a fully remote role supporting a team in EST time zone.

About the Role

The Cashflow Analyst will support the Junior Manager in managing monthly invoicing, client payments, and cashflow tracking. This role ensures invoices are prepared accurately, delivered on time, and appropriately followed up on. The position plays a key role in maintaining smooth financial operations.

Key Responsibilities

• Invoice preparation and review: collaborate with the Junior Manager to prepare and review the monthly invoice sheet for all clients; ensure invoice details (amounts, due dates, client information) are accurate before submission.
• Invoice submission: send finalized invoices through Quick
  Books each billing cycle and track successful delivery.
• Payment processing: run ACH payments in Quick
  Books as payments become due and maintain accurate records of all received payments.
• Collections monitoring: monitor client accounts to ensure timely payments; immediately notify the Junior Manager of late or missed payments; assist in drafting payment reminders when needed.
• Reporting: provide daily updates on invoicing status, outstanding payments, and general cashflow overview.
• Reports directly to the Junior Manager.

Qualifications

• 2-3 years of finance, accounting, bookkeeping, or other relevant roles.
• Experience working independently or on small, nimble finance teams.
• Experience in marketing services or agencies or a service‑based industry is a plus.
• Intimately familiar with tools such as Quick
  Books Online, Bill.com, Ramp.com, Excel, etc.
• Excellent verbal and written communication with the ability to effectively and confidently communicate with external and internal stakeholders.
• A self‑starter who enjoys working within a close‑knit team environment.
• Possesses superior organizational skills, attention to detail, sound judgment, tact, initiative, drive, and takes ownership of the role.

Working at Darkroom

• Remote‑first culture with community hubs in the Bay Area, New York, Philly, Lisbon, Sao Paulo, and Barcelona.
• Parental leave: flexible parental leave benefits to support new parents during this important transition.
• Endless opportunities for growth through interdisciplinary collaboration and cross‑functional learning.
• We value autonomy with accountability, truth over comfort, and outcomes over optics. We hold a high bar for performance, creativity, and ownership and support each other relentlessly.

Equal Opportunity Statement

Darkroom is an equal opportunity workplace—we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Accounting/Auditing and Finance; Advertising Services