Coffee Quality and Administrative Assistant (Part Time Job) Lisboa

Coffee Quality and Administrative Assistant (Part Time Job)
Lisboa
Lisboa, Lisboa, Portugal

Coffee Quality and Administrative Assistant

Join to apply for the Coffee Quality and Administrative Assistant role at Stone
X Group Inc.

Overview

Connecting clients to markets – and talent to opportunity

With 4, 300 employees and over 400, 000 retail and institutional clients from more than 80 offices across five continents, we’re a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets with a focus on innovation, human connection, and
- class products and services for all investors.

Whether you want to build a career connecting retail clients to trading opportunities or immerse yourself in institutional investing, Stone
X offers endless potential for progression and growth through its four segments:

• Commercial: Engage directly with clients across hedging, risk management, execution, clearing, OTC products, and commodity finance.

Responsibilities

Primary duties include:

• Manage office operations, maintain a clean and organized workspace, and oversee office equipment and repairs.
• Order, monitor, and manage office supplies to ensure stock availability.
• Respond to customer inquiries and provide support for visitors.
• Coordinate with vendors for maintenance, manage contracts, and negotiate prices.
• Address employee queries related to office management issues.
• Manage the office budget, track expenses, and ensure compliance with company policies.
• Ensure safety protocols, HR policies, and operational standards are followed.

Quality Control

Maintain the Lisbon laboratory by roasting and cupping coffee samples, managing sample labeling and dispatch, recording results, and reporting to relevant departments. Coordinate quality procedures between Lisbon and Addis Ababa labs, including calibration, training, and data management.

Qualifications

• Fluent in English and Portuguese; additional languages are a plus.
• Proficiency with Word, Excel, and Outlook.
• Strong attention to detail, organization, and time management skills.
• Excellent communication and interpersonal skills.
• Problem-solving and
  - making abilities.
• Barista experience (e. g. , Starbucks) is preferred.
• Experience in quality control is advantageous.
• Customer service skills and familiarity with data management tools.
• Ability to work in a
  - growing environment, contributing to business expansion.

Working Environment

• In-office 100%,
  - time,
  - time options available.
• Half-day shifts, preferably mornings.
• Travel to Addis Ababa and Varginha as needed.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative