Coordinator, Accounts Payable

Coordinator, Accounts Payable

Company: Ryan

Benefits

• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• Tuition Reimbursement After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach
• Competitive Compensation and Benefits
• Home Office Stipend
• Linked
  In Learning Subscription
• Flexible Work Environment

Duties and Responsibilities

Senior Accounts Payable Coordinator is responsible for processing accounts payable invoices, purchase orders, check requests, responding to vendor inquiries, filing payables invoices, preparing and completing sales and use tax returns, assisting with state income tax returns, and responding to state and local taxing authorities.

• Create a positive team member experience.
• Communicates and coordinates accounting policies, practices, and procedures with other Firm employees, vendor reporting agencies, and others as needed.
• Manages the entire accounts payable process for designated vendors including entry of vendor invoices, processing of vendor payments by check or e‑funds, and end‑to‑end accuracy of accounts payable reports.
• Maintains record‑keeping systems, forms, policies, internal control documentation, and procedures related to accounts payable, purchase orders, and check requests.
• Enforces firm policy related to purchase orders, payables, check requests, and processing of vendor payments.
• Processes and ensures accuracy of monthly rent amounts and check runs.
• Prepares monthly and quarterly sales and use tax returns.
• Assists with state income tax returns.
• Responds to and researches requests by state and local taxing authorities.
• Identifies and maintains GL account definition for consistent invoice and expense coding.
• Identifies and resolves problems and inconsistencies and suggests corrective procedures.
• Maintains purchase order log.
• Enters billable expenses into billing software for client reimbursement.
• Reviews payables agings and prepares them for management review to enable timely payment of outstanding vendor invoices.
• Distributes approved agings to internal departments.
• Provides necessary information to banks, such as positive pay files.
• Sets up new vendors, reconciles vendor accounts with statements, and researches vendor invoice and payment issues.
• Assists with other projects as required.

Education and Experience

• Bachelor’s or master’s degree in Finance, Accounting, Economics, or related field.
• Three to six years of related experience or training in a similar environment, or an equivalent combination of education and experience.
• Fluent English (written and spoken).

Computer Skills

• Basic skills in accounting software related to payables, purchase orders, and vendor payments.
• Intermediate skills in Microsoft Word, Excel, Access, Outlook, and Internet navigation and research.

Certificates and Licenses

• No certifications or licenses required.

Supervisory Responsibilities

• Position does not require supervisory responsibilities.

Seniority Level

Mid‑Senior level

Employment Type

Full-time

Job Function

Accounting, Auditing and Finance