Document Controller Lisboa

Document Controller
Lisboa
Lisboa, Lisboa, Portugal

Title: Document Controller

Location: Lisbon

Deliverables of the Document Controlling Service:

• Management of document flow in engineering projects, including reports, drawings, comments, meeting minutes, letters, technical queries, and correspondence records.
• Establish and maintain documentation workflows within the electronic document management system.
• Establish and maintain the Document Distribution Matrix (document distribution list) and the Master Document Register.
• Prepare
  - specific Document Management Procedures or establish the document control process, associated records, information flows, etc.
• Transmit project documents to clients.
• Prepare reports for the Project Manager, Discipline Lead, and Engineers regarding document status, delays, risks of delay, progress, etc.
• Identify quality issues in documents, initiate resolution processes with the document author, or escalate internally.

The service must be provided by an entity with experience in this field, preferably in
- scale engineering projects (Oil & Gas, public works, energy).

The required English level is at least B2. Experience with document management platforms (Electronic Document Management Systems) is essential, particularly with M-Files. In the latter case (M-Files), the company may provide specific training.

We foresee a need for 40 hours/week over six months, with the potential for additional hours for an equal period, following the cadence:

Month Additional Workload

July +40%

August +30%

September +20%

October +20%

The service can be performed fully remotely; however, occasional interaction with the end client at their Lisbon office will be required.