Event Invitation Coordinator Specialist Lisboa

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How do you feel about working for Airbus?

Randstad has partnered with Airbus on the conception of a Global Businesses Services in Lisbon and was challenged to find the best talents to structure a high level team.

Will you join us? Apply now!

Responsibilities

You will be part of a project team in the international and
- divisional teams of Exhibitions, Events & Protocol (GV), to shape and deliver memorable customer experiences to grow the Airbus brand and reputation at the highest level.

Your mission will support the project teams in managing the invitation and subscription process for events, exhibitions and conferences.

This mission covers:

Invitation Management

• The whole invitation process for selected events.
• Collect Invitation list and check on duplicate
• Design and create event invitations in the tool
• Send out Save-the dates, invitations and reminders

Participants management

• Manage responses and collect logistics data
• Follow up on Registrations and missing date
• Regular reportings to Project Manager and /or the Business Focal Point
• Provide a final list of participants to the Project Manager and / or the Business Focal point.
• Act as a point of contact for questions/direct to Business Focal point when necessary

In addition, you will support the Business Owner of the Event Management Tool:

• Act as go to person for Event Management platform users
• Support usage queries to tool users in the business
• Maintain and coordinate the access rights for the end users
• Support the Business Owner on required updates of the platform and its new functionalities
• Prepare “How to” / guidelines / tips to be shared with users of the platform

Requirements

• Experience in events management (2 years)
• Experience and proven track record in any Event Management Tools (EMT)
• Experience with IT tools (such as CRM, database management)
• Structured way of working
• Effective Communication and Project Management skills
• Customer oriented
• Multicultural experience
• Teamplayer with a
  - oriented mindset
• Tool: Sheet / Slides / Doc / EMTs

Seniority level

• Associate

Employment type

• Full-time

Job function

• Project Management and Public Relations
• Aviation and Aerospace Component Manufacturing

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