Executive & Personal Assistant Lisboa

Executive & Personal Assistant
Lisboa
Lisboa, Lisboa, Portugal

About the Role

We are looking for a highly organized, proactive

Executive & Personal Assistant

to support the founder and CEO of

She
Codes

and related ventures (including creative, philanthropic, and lifestyle projects). This role combines
- level support with personal and operational assistance, ensuring his professional and personal life runs seamlessly.

You'll manage a wide variety of responsibilities, from business coordination and admin to travel logistics, scheduling, and home management. The ideal candidate is reliable,
- oriented, and resourceful, with excellent communication skills and a sense of discretion.

Key Responsibilities

1. Executive & Administrative Support

- Manage Matt's calendar, appointments, and time blocks across business and personal priorities.

- Organize meetings, prepare agendas, take notes, and follow up on action items.

- Handle correspondence (emails, messages, and documents) with clarity and confidentiality.

- Support She
Codes operations with admin tasks, payments, contracts, and HR coordination.

- Coordinate between different team members, freelancers, and external partners.

2. Personal Assistance

- Manage daily logistics and errands (deliveries, appointments, reservations).

- Oversee household projects (repairs, interior design coordination, furniture orders, cleaning schedules).

- Assist with relocation and
- related tasks (e. G. , apartment setup, organization).

- Research and book travel (flights, hotels, transfers, itineraries).

- Manage personal expenses, reimbursements, and budgets.

- Maintain organized digital and physical systems (documents, receipts, warranties, etc. ).

3. Operations & Project Coordination

- Support ongoing projects across brands

- Follow up on deadlines and keep track of deliverables.

- Prepare summaries, reports, or spreadsheets when needed.

- Communicate with suppliers, contractors, and service providers.

Profile & Skills

-

Fluent in English and Portuguese

(French is a plus).

- Strong organizational and multitasking skills with a calm,
- solving attitude.

- Tech-savvy: comfortable using tools like Slack, Notion, Google Workspace, Linear, and Airtable.

- Experience managing both

executive

and

personal

matters for entrepreneurs or CEOs.

- Discretion, professionalism, and emotional intelligence.

- High attention to detail — nothing falls through the cracks.

- Able to anticipate needs before being asked.

- Lisbon-based

Nice to Have

- Interest in tech, travel, lifestyle, or design.

- Experience coordinating with contractors, designers, or service providers.

- Basic knowledge of finance, HR, or project management tools.

- A sense of aesthetics and appreciation for
- quality work.

What You'll Get

- A flexible, dynamic work environment combining tech, creativity, and lifestyle.

- The opportunity to support a successful entrepreneur with a global footprint.

- Exposure to multiple exciting projects in education, impact, and creativity.

- Competitive compensation aligned with experience and impact.