Executive Administrative Assistant Oeiras

Join Thales as an Executive Administrative Assistant

Location: Paco De Arcos - Q45, Portugal

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Thales Portugal is a Competence Centre of the Thales Group, whose mission is to integrate and develop solutions and products for Thales projects worldwide. Having around 220 specialized human resources Thales Portugal has a strong capability to design, develop, and deploy systems and services efficiently in the Defence, Security (Critical Information Systems, Critical Infrastructure and Banking) and Transportation markets.

Thales Portugal, a leading company in technology solutions for defense, aerospace, and digital security, is seeking an experienced Executive Administrative Assistant to join our company.

Responsibilities:

• Works alongside the Manager and the other members of the team;
• Facilitates and optimizes the organization of the team’s activities, internal and external relations and the circulation of information;
• Carries out secretarial and personal assistant tasks in a helpful manner;
• Respects the confidentiality of information communicated to him/her;
• Prepares and manages correspondence, reports and documents;
• Organizes and coordinates meetings, conferences and travel arrangements;
• Takes, types and distributes minutes of meetings;
• Maintains schedules and calendars;
• Arranges and confirms appointments;
• Organizes internal and external events.

Required Experience and Skills:

• Minimum secondary education (degree preferred);
• A minimum of 5 years of direction secretarial experience;
• Good verbal and written communication skills;
• Strong organizational skills and detail oriented;
• Time management;
• Knowledge of Microsoft Office tools;
• Fluent in English.
• Availability to work
  - site (presencial regime) at our offices in Paço de Arcos.

If you believe you have the skills required for this position, don’t hesitate to apply!

The Group invests more than €4 billion per year in Research & Development in key areas, particularly for critical environments, such as Artificial Intelligence, cybersecurity, quantum and cloud technologies.

In 2024, the Group generated sales of €20. 6 billion. For our more than 83, 000 employees in 68 countries we open up visionary perspectives, realise individual career paths and enable creative freedom. This is achieved with courage, versatility and the firm intention to make the demanding challenges of our time safer and more inclusive. With our sustainable
- focused management we support diversity actively.

Equal Employment Opportunity: Thales is an equal opportunities employer and welcomes applications from all qualified candidates.