Executive Assistant – Sales Enablement Focus Setúbal

Executive Assistant – Sales Enablement Focus
Setúbal
Setúbal, Setubal, Portugal

Beats Medical is a global leader in digital assessments, therapies, and biomarkers for Central Nervous System (CNS) Conditions and Rare Diseases. Our patented Colbolt platform provides seamless access to tier assessments and therapies with embedded digital biomarker capabilities—enhancing the understanding and treatment of these conditions.

Our technology supports pharmaceutical partners across the clinical development lifecycle, from early R&D through commercialisation data collection.

Role Overview

We are seeking a highly capable and proactive Executive Assistant, with a particular focus on sales enablement and external coordination. The successful candidate will support the CEO in managing a volume pipeline, ensuring updates are timely, meetings are scheduled, and communication is polished and professional.

This
- time role is fully remote and ideal for a proactive,
- savvy assistant who thrives in a
- paced, driven environment.

Key Responsibilities

• Draft and manage client communications, updates, and outreach in Hub
  Spot CRM
• Schedule and coordinate internal and external meetings across multiple time zones
• Maintain the calendar, email triage, and task prioritisation
• Join client calls as needed, taking ownership of next steps and updates
• Prepare agendas, notes, and supporting materials for meetings
• Provide general executive support and administrative coordination
• Prepare content and messaging for outreach;
  
  
  
  manage booking, travel, and updates to maximise meetings and impact around key industry events
• Ensure data accuracy and organisation within CRM and digital tools

Required Experience & Skills

• 4+ years’ experience supporting a senior executive in a
  - paced environment
• Excellent organisational, planning, and project management skills
• Exceptional written and verbal communication skills;
  
  
  
  able to draft quality content
• Proactive and resourceful with the ability to work independently
• Strong IT skills including proficiency in Microsoft Office (including Power
  Point) and CRM systems like Hub
  Spot
• Professional presence and confidence in
  -
  - face and virtual situations
• High attention to detail and commitment to accuracy, confidentiality, and
  - up
• Effective time management and prioritisation skills
• Clear, concise, and engaging communication skills in both written and verbal formats
• Proactive
  - solving skills
• Adaptability to shifting priorities with focus

Preferred Qualifications

- Experience in writing professional content or in health/scientific fields

- Bachelor’s degree in Administration, Communications, or a related field

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