Executive Assistant – Sales Enablement Focus Setúbal

Executive Assistant – Sales Enablement Focus
Setúbal
Setúbal, Setubal, Portugal

Company Description
Beats Medical is a global leader in digital assessments, therapies, and biomarkers for Central Nervous System (CNS) Conditions and Rare Diseases. Our patented Colbolt platform provides seamless access to
- tier assessments and therapies with embedded digital biomarker capabilities—enhancing the understanding and treatment of these conditions. Our technology supports pharmaceutical partners across the clinical development lifecycle, from early R&D through
- commercialisation data collection. Role Overview
We are seeking a highly capable and proactive Executive Assistant, with a particular focus on sales enablement and external coordination. The successful candidate will support the CEO in managing a
- volume pipeline, ensuring
- ups are timely, meetings are scheduled, and communication is polished and professional. This
- time role is fully remote and ideal for a
- oriented,
- savvy assistant who thrives in a
- paced,
- driven environment. Key Responsibilities
Draft and manage client communications,
- ups, and outreach in Hub
Spot CRMSchedule and coordinate internal and external meetings across multiple time zones
Maintain the calendar, email triage, and task prioritisation
Join client calls as needed, taking ownership of next steps and
- ups
Prepare agendas, notes, and supporting materials for meetings
Provide general executive support and administrative coordination
Prepare content and messaging for
- related outreach; manage booking, travel, and
- ups to maximise meetings and impact around key industry events
Ensure data accuracy and organisation within CRM and digital tools
Required Experience & Skills4+ years’ experience supporting a senior executive in a
- paced environment
Excellent organisational, planning, and project management skills
Exceptional written and verbal communication skills; able to draft
- quality content
Proactive and resourceful with the ability to work independently
Strong IT skills including proficiency in Microsoft Office including powerpoint and CRM ie Hubspot
Professional presence and confidence in
- facing situations
High attention to detail and commitment to accuracy, confidentiality and follow up
Key Competencies
Time Management – Able to prioritise effectively and meet deadlines consistently
Exceptional Communication Skills – Clear, concise, and engaging in both written & verbal formats
Problem-Solving – Proactive approach to resolving issues independently
Adaptability – Flexible and able to manage shifting priorities with focus
Preferred Qualifications
Experience in writing professional content or related health or scientific field
Fluent in English
Bachelor’s degree in Administration, Communications, or related field