Executive Assistant & Front Office Coordinator Lisboa

Executive Assistant & Front Office Coordinator

Location: Lisbon, Portugal (On-Site)

Employment Type: Full-Time | Permanent

Seniority Level: Associate | Executive Support & Front Office Coordination

About Legera Group

Legera Group is a privately held real estate investment and development firm headquartered in Lisbon. The company focuses on the sourcing, execution, and management of
- quality,
- led strategies across select markets.

With a disciplined focus on capital preservation, value creation, and
- term asset relevance, Legera applies an institutional approach throughout the investment cycle — from origination and structuring to development and active asset management.

The firm integrates capabilities in investment analysis, capital structuring, and project execution to deliver resilient,
- driven outcomes. Each project reflects Legera’s philosophy: combining financial precision with architectural integrity, environmental responsibility, and enduring community value.

Position Summary

The Executive Assistant & Front Office Coordinator will be based at Legera’s Lisbon headquarters — the firm’s central hub of operations — and will play a pivotal role in ensuring that both the executive office and the front desk operate to the highest standards. This
- facing role combines
- level coordination with the attentiveness of a
- class hospitality experience. You will serve as the first point of contact for guests and partners, ensuring that every meeting, detail, and interaction reflects Legera’s culture: precision, composure, and understated excellence. You will support greeting partners, preparing meeting rooms, and assisting the leadership team’s daily agenda, correspondence, and office routine to maintain rhythm and continuity of the firm’s leadership environment. Discretion, presence, and initiative are essential, as is a strong sense of presentation and anticipation in every aspect of your work.

Key Responsibilities

1. Executive Office Coordination

• Manage executive calendars, calls, and correspondence with accuracy and confidentiality.
• Prepare documents, meeting materials, and
  - up notes for leadership.
• Coordinate meetings, travel, and logistics; ensure seamless execution of daily agendas.
• Support the executive leadership with administrative priorities, office routines, and daily briefings.

2. Front Office & Guest Experience

• Serve as the first point of contact at reception, providing a polished and professional welcome to all visitors.
• Ensure meeting rooms are ready at all times — setting up materials, refreshments, and seating before each meeting begins.
• Provide refreshments and hospitality to guests and partners, ensuring every meeting begins smoothly.
• Maintain the tone, appearance, and readiness of the executive environment throughout the day.
• Anticipate leadership and guest needs with quiet confidence and composure.

3. Administration & Office Management

• Handle routine payments, invoices, and administrative expenses within established approvals.
• Coordinate with accounting, legal, and service providers to maintain documentation and operational continuity.
• Support procurement and vendor communication with precision and
  - through.
• Assist in daily office logistics — supplies, deliveries, and internal coordination — to ensure uninterrupted operations.

4. Communication & Representation

• Maintain discretion and professionalism across all communications.
• Liaise effectively with external stakeholders, advisors, and partners.
• Represent the firm’s tone and standards in every detail of office conduct.

Candidate Profile

Minimum Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 2–4 years of experience in executive assistance, administration, or
  - office coordination — preferably within an investment firm,
  - estate company, or law office.

Core Competencies

• Fluent in English and Portuguese (spoken and written) with excellent drafting ability.
• Impeccable personal presentation, communication, and organizational discipline.
• Service-oriented, composed, and able to manage multiple priorities independently.
• High level of discretion, judgment, and reliability.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Power
  Point).

Cultural Alignment & Growth Path

• Professional, composed, and aligned with institutional standards of excellence.
• Comfortable maintaining rhythm and continuity in a lean,
  - performing environment.
• Values precision, hospitality, and executional excellence in equal measure.
• Thrives in a setting that rewards autonomy, responsibility, and quiet confidence.
• Naturally comfortable working independently and maintaining focus when operating alone at the office.
• Potential for future growth into broader Executive Office or Operations responsibilities as the firm expands.

What We Offer

• Direct exposure to the leadership and senior management.
• A refined, international working environment in central Lisbon.
• Competitive compensation aligned with experience and performance.
• A culture built on trust, discretion, and disciplined execution.

Application Process

Please send your CV and a short cover letter (max. 300 words) in English to careers@legera. pt

Subject line: Executive Assistant & Front Office Coordinator – [Your Name]

Note: This description reflects the current requirements and expectations for the role and does not include extraneous job listings or unrelated content.