Executive Assistant & Office Experience Manager Lisboa

Executive Assistant & Office Experience Manager
Lisboa
Lisboa, Lisboa, Portugal

Who We Are

Hi there! We’re Carbyne, and every day, we’re on a mission to revolutionize public safety. As the global leader in emergency collaboration technology, we’re building a
- edge platform that helps save lives—think live video streaming,
- time chat, and precise location tracking.

Our tools empower emergency teams to respond faster and smarter, ensuring help reaches those in need ASAP! With partnerships with tech giants like Amazon, Microsoft, and AT&T, we’re innovating
- saving solutions for over 400 million people worldwide

Are you ready to make a difference with us? Let’s do this!

About the Role

In this position, you’ll play a critical part in advancing Carbyne’s mission! Here's your chance to:

Be the organizational wizard and culture champion at Carbyne's Lisbon office! You'll empower our leadership to focus on strategic goals while ensuring our workplace is a vibrant, efficient, and welcoming hub where everyone thrives.

Here’s What You’ll Be Doing

• Be the right hand to our leadership team: From managing complex calendars and coordinating travel to preparing impactful presentations and handling confidential information, you'll provide seamless administrative support that keeps our executives operating at their peak.
• Collaborate with our global People team: You'll be a vital part of our worldwide People team, working closely with the VP People on all HR-related needs and initiatives specific to our Portugal operations.
• Craft an exceptional office environment: You'll be the architect of our Lisbon office experience, overseeing everything from maintaining a productive and aesthetically pleasing workspace to organizing engaging team events and ensuring our office runs like a
  - oiled machine.
• Master the art of coordination: You'll juggle multiple priorities with ease, utilizing tools like Google Workspace (Calendar, Docs, Sheets, Slides), Slack, and our internal project management software to manage schedules, coordinate meetings (both
  - person and virtual), and facilitate smooth communication across departments.
• Champion our Carbyne culture: You'll be instrumental in fostering a positive and inclusive atmosphere, from welcoming new hires and assisting with onboarding to helping plan
  - wide celebrations that build team camaraderie and reinforce our values.
• Solve problems with a smile: No two days will be the same! You'll tackle diverse tasks with enthusiasm, from managing vendor relationships and ordering office supplies to assisting with special projects, all while maintaining a proactive and positive attitude. Insert key
  - make them exciting!

To shine in this role, you’ll need:

• 3+ years of experience as an Executive Assistant supporting
  - level executives, ideally in a
  - paced tech environment.
• Exceptional organizational skills with meticulous attention to detail and the ability to manage multiple priorities simultaneously without missing a beat.
• Mastery of Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) is a must, along with a strong comfort level learning new software quickly.
• Outstanding communication skills, both written and verbal, with a professional and engaging demeanor.
• A proactive,
  - do attitude and a
  - solving mindset, always looking for ways to improve efficiency and enhance the office experience.
• Fluency in both English and Portuguese (written and spoken) is essential for this Lisbon-based role.
• Strong interpersonal skills with a natural ability to build rapport and collaborate effectively with diverse teams.

Feeling unsure because you don’t check every box? Don’t worry, we’ve been there too. At Carbyne, we value passion, potential, and a willingness to learn. If this role excites you and aligns with your career goals, we encourage you to take a chance and apply! You might be exactly who we’re looking for!

Our Promise

At Carbyne, we celebrate diversity and strive for a workplace where everyone belongs. We’re dedicated to fostering a welcoming and inclusive environment where everyone feels respected, supported, and empowered to succeed! Where every person counts.

Let’s make the world safer together!

(Note: We are unable to sponsor employment visas)