Executive Assistant (English Language Required) Lisboa

Overview

Executive Assistant (English Language Required) role at Boston Consulting Group (BCG). Join to apply for the Executive Assistant (English Language Required) role at Boston Consulting Group (BCG).

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was founded in 1963 and focuses on transforming organizations through digital and human capabilities, delivering management consulting, technology and design, and business ventures. We work in a collaborative model across the firm and client organizations to generate results that help clients thrive.

What You’ll Do

As an Executive Assistant (EA), you will provide comprehensive, timely and accurate administrative support to experienced Senior Leaders across EMESA from our Global Services hub in Lisbon. You may support leaders outside your direct remit and provide broader team support. You will collaborate with all relevant parties to deliver seamless service to stakeholders and case teams, ensuring we are seen as “one team. ” You are expected to grow throughout your career, building and improving your skills to meet evolving needs. EAs are an essential part of the office, and you will be flexible and willing to help fellow team members while collaborating across functions.

You’re Good At

• Providing Administrative support

Responsibilities

• Managing multiple calendars with an understanding of business priorities to offer alternatives and efficient use of senior leadership time
• Processing timesheets and expenses for senior leadership on a timely basis; reconciling monthly corporate card charges
• Providing general administrative support to senior leadership staff: typing, telephone support, mail, copying, filing, calendar functions, voice mail and
  - mail distribution lists
• Answering and routing phone calls, greeting and directing guests, handling incoming deliveries and outgoing packages
• Providing general administrative support including but not limited to: Word, basic Production and lite Excel, reception management, mail, copying, faxing, agenda management
• Organizing and maintaining electronic and/or hard copy filing systems for timesheets and expense reports
• Coordinating mail services, including receiving, sorting, distributing mail and faxes, and preparing daily packages as requested
• Anticipating and coordinating
  -
  - point travel needs for senior leadership, including directions, commuting time and ground transportation, passport and visa processing
• Coordinating
  -
  - point domestic and international travel needs of the team (car, flight, hotel)
• Supporting GSB teams, internal committees, and practice area activities and information requests
• Maintaining high levels of internal and external confidentiality and guiding leadership on effective time use
• Looping in all relevant parties as needed and developing a support network to leverage information flow and scheduling
• Providing support in conference room scheduling and guest office space assignment
• Organizing and managing major meetings for team leads (often with collaboration from other team members)
• Creating proposals, letters, slide decks, memoranda, client invoices, etc.
• Maintaining the upkeep and appearance of the general office space; providing
  - up support to the office services team as needed
• Performing other duties (including office services) as assigned

What You’ll Bring

• Bachelor’s degree or equivalent relevant experience
• 2-4+ years’ experience supporting a senior executive, preferably at a professional services firm
• Proficient computer skills: Outlook, Word, Excel, and Power
  Point

Key Competencies

• Strong interpersonal skills and the ability to work effectively at all levels
• Excellent organizational skills; ability to set priorities, pay attention to detail and be tenacious
• Maintain a strong professional image with high standards of behavior and ethics
• Team player, motivated, energetic, resourceful and friendly
• Service-oriented, flexible and able to work under pressure
• Demonstrates accountability and ownership
• Reliable, timely and adaptable
• Proactive and able to anticipate others’ needs and add value
• Concise and effective communication skills
• Effective time management

Who You’ll Work With

You will report to the Administrative Services Manager and work closely with Executive Support Services Leadership to support the assigned team.

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or any other characteristic protected under applicable law. BCG is an E-Verify Employer.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Information Technology
• Industries
• Business Consulting and Services

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