Executive Assistant Office Manager Lisboa

Executive Assistant Office Manager
Lisboa
Lisboa, Lisboa, Portugal

Company Description

Al
Ti Tiedemann Global (“Al
Ti”) is a NASDAQ listed global wealth manager, creating possibility, impact and legacy for the most discerning and dynamic owners of capital in the world. The firm currently manages or advises on approximately $77 billion in combined assets and has an expansive network of c. 400 professionals across three continents.

Our work ranges from helping clients leave a lasting legacy or create meaningful impact in the world, to structuring a complex estate or investing in compelling alternatives. Whether our clients are individuals or institutions, foundations or
- generational families, we offer a connected ecosystem of advice, solutions and investment opportunities from across our global network.

We are passionate about finding better ways to serve our clients. We foster a firmwide culture of collaboration and an entrepreneurial approach. We believe these differences make us better suited for a
- changing world.

As a growing global firm with offices in 20 major financial centers, we are looking for talented individuals to expand our team. If you share our passion for ideas and commitment to excellence, we want you to join us.

To learn more visit
- global. Com.

Job Description

We are seeking a highly proactive and
- oriented Executive Assistant / Office Manager to support the Head of Lisbon as well as the Lisbon-based leadership team and oversee the efficient
-
- day running of our Lisbon office. This dual role blends
- level administrative support with
- on office operations responsibilities. The successful candidate will thrive in a dynamic environment, be an exceptional communicator, and have a
- focused mindset.

Job Responsibilities

Executive Assistant Duties:

• Provide
  - level administrative support to the Head of the Lisbon (IWM COO) and as well as the local senior leadership team (as determined by the Head of Lisbon), including calendar management, travel booking, visa coordination, and expense reporting.
• Organize meetings, prepare agendas, and manage
  - ups including board packs and presentations.
• Assist in the creation and editing of reports, Power
  Point decks, charts, and internal communications.
• Act as liaison between local leadership and global teams.
• Support the preparation and filing of confidential and
  - sensitive documents using tools like Docu
  Sign.
• Assist the leadership team with project and event coordination and ad hoc administrative tasks as required.

Office Manager Duties:

• Oversee all aspects of Lisbon office operations including facilities, maintenance coordination and supplies in conjunction with Facilities Management and Procurement.
• Be the first point of contact for staff regarding office queries and ensure the environment is professional,
  - maintained, and welcoming.
• Ensure compliance with local Health & Safety standards and coordinate with external providers for assessments and audits.
• Assist in office layout planning, desk allocation, and assist with staff on/offboarding processes.
• Act as front of house to ensure the good functioning of meeting rooms and to welcome visitors and guests
• Monitor service levels of external contractors in conjunction with Facilities Management and Procurement, to ensure value from all providers.
• Drive sustainability initiatives and coordinate office events and team engagement activities in collaboration with global functions.

Qualifications

• 5+ years’ experience in a similar role, ideally combining executive support and office/facilities management.
• Fluent in English, with excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, Power
  Point);
  
  familiarity with Docu
  Sign and Expensify is a plus.
• Highly organized with strong attention to detail and a proven ability to prioritize in a
  - paced environment.
• Able to handle confidential information with discretion.
• Comfortable managing multiple stakeholders and acting as the local “go-to” for all office matters.
• Proactive, adaptable, and able to work independently with a collaborative spirit.
• Well-presented, professional and personable.