Executive Assistant / Personal Assistant to Management Lisboa

Executive Assistant / Personal Assistant to Management
Lisboa
Lisboa, Lisboa, Portugal

Executive Assistant / Personal Assistant to Management

About Us

We are an intellectual property firm with a legacy of over 50 years, serving clients in Portugal and internationally. We combine tradition with a drive for modernization, offering a
- knit team environment where every contribution truly matters.

The ideal candidate

You are an experienced legal secretary or executive/personal assistant, preferably with a background in law firms or professional services. You appreciate the advantages of working in a smaller office, direct contact with
- makers, variety, autonomy, and the opportunity to make a visible impact every day. Discreet, reliable, and proactive, you are ready to provide essential support to the firm’s management, ensuring daily operations run smoothly and efficiently. You are comfortable taking initiative, learning about intellectual property, and collaborating in a team where mutual support is valued.

Responsibilities

• Manage the agenda and daily priorities of the firm's leadership, including scheduling meetings and coordinating travel.
• Assist with correspondence, documentation, and preparation of reports or presentations.
• Support in the organization and
  - up of internal and client meetings.
• Maintain and organize digital and physical files.
• Act as a point of contact for clients and partners, ensuring clear and professional communication.
• Help implement and streamline internal procedures.
• Support broader administrative needs.

Qualifications

• Excellent command of Portuguese (spoken and written), with strong legal/business communication skills.
• Proficient in English.
• Solid digital literacy, including Microsoft Office (especially Teams), social media, and openness to AI tools.
• At least 5 years’ experience as a legal secretary, executive/personal assistant, or office manager—preferably in a law firm or professional services environment.
• Highly organized, discreet, proactive, and able to work independently within a small, collaborative team.
• Professional appearance and strong interpersonal skills.

We offer

• Remuneration adjusted to the role and demonstrated qualifications;
• A solid and expanding company with the possibility of permanent integration into the team.