Executive Assistant Viseu

Executive Assistant
Viseu
Viseu, Viseu District, Portugal

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5, 000 employees, AUTODOC generated revenue of over €1. 3 billion in 2023, supplying more than 7. 4 million active customers with 5. 8 million vehicle parts and accessories for car, truck, and motorcycle brands.

Curious minds, adventurous experts, and savvy professionals - one team, one billion euros revenue. Catch the ride!

Responsibilities

1. Manage the Corporate IT Director's calendar by preparing daily, weekly, and monthly schedules;



continuously lookfor ways to increase deep work time by analyzing and filtering out distractions.

2. Manage business trips, meetings with partners, and absences such as vacation and sick leaves.

3. Process and structure all inbound communication;



draft communications toteams and colleagues, including notes, updates, and news for upcoming meetings.

4. Prepare executive summaries on key projects and handle related administrative tasks such as translations, proofreading, and compliance.

5. Collect and structure initial feedback for quarterly and annual performance reviews with direct reports.

6. Conduct research and prepare executive summaries regarding business, market, competition, and talent.

7. Automate tasks and processes to ensure efficiency in daily work.

Requirements

1. At least 3 years of experience assisting a top manager in an international, dynamic, and growing environment;



commerce background is a plus.

2. Fluent in English and Russian.

3. Excellent communication skills, both spoken and written, to ensure professional interactions at all organizational levels.

4. Ability to work well under pressure, especially when meeting deadlines, while remaining calm and organized.

Soft skills

1. Exceptional organizational skills, ability to manage schedules, oversee ongoing changes, and prioritize tasks effectively.

2. Reliability and trustworthiness in handling confidential information.

3. Tech-savviness and quick adaptability to new tools.

What do we offer?

1. Competitive salaries based on experience.

2. Annual vacation of 25 days plus 1 day off on your birthday.

3. Meals allowance.

4. Healthcare insurance.

5. Mental wellbeing program offering free, confidential health support for employees and their families.

6. AUTODOC corporate discount.

7. Opportunities for advancement, training (over 650 courses), and coaching.

8. Free English and German language classes.

9. Referral program with attractive incentives.

10. Flexible working hours and hybrid work options.

11. Fast-growing international company with stable employment.

Join us today and let’s create a success story together!

#J-18808-Ljbffr