Executive Assistant - Porto

Executive Assistant
Porto
Porto, Porto District, Portugal

We are seeking a highly organized, proactive, and discreetExecutive Assistantto provide
- level administrative support to CEO and commercial team. The ideal candidate is a
- oriented professional who thrives in a
- paced environment, anticipates needs, and handles confidential information with integrity and care.

Key Responsibilities

Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Act as the primary point of contact between the executive and internal/external stakeholders.
Prepare reports, presentations, correspondence, and other documents as needed.
Coordinate and attend meetings, taking accurate minutes and following up on action items.
Handle confidential information with a high level of discretion.
Assist with personal tasks and errands when necessary.
Support the planning and execution of company events, leadership offsites, and board meetings.
Monitor and prioritize incoming communications (emails, calls, etc. ) and respond or delegate as appropriate.
Perform other administrative duties to ensure the smooth operation of the executive’s office.

Proven experience as an executive assistant, personal assistant, or similar administrative role.
Excellent organizational and time management skills.
Outstanding written and verbal communication abilities.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Power
Point) and/or Google Workspace.
Discretion and confidentiality are a must.
Ability to multitask and prioritize in a dynamic environment.
Proactive
- solving skills and attention to detail.

Preferred Qualifications

Experience supporting C-level executives.
Bachelor’s degree in Business Administration, Communications, or a related field.
Familiarity with project management tools or CRM platforms.