Executive Assistant Lisboa

Executive Assistant
Lisboa
Lisboa, Lisboa, Portugal

We're seeking an energetic and highly collaborative Executive Assistant to join our
- paced and engaging team. This role offers the opportunity to gain exposure across multiple business areas within a global,
- edge organisation that supports flexible working arrangements and presents exciting challenges. The ideal candidate will be proactive, resourceful, and adept at managing a diverse array of tasks to ensure the seamless operation of our leadership team.

Preferred Skills:

• Proficiency in Microsoft 365, e. G. , Outlook, Power
  Point, Excel, Word, and Share
  Point.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong
  - solving and
  - making skills.
• High level of professionalism and adaptability.
• Proactive,
  - do attitude and a commitment to teamwork.
• Experience in collaborating with multicultural teams and an awareness of different time zones.
• Ensuring a positive representation of the Directors and the Business brand.
• Required to work in the office 3 days a week with a flexible working arrangement.
• Have 5 years of experience in the role.
• Calendar and Schedule Management
• Utilise initiative and forward planning in managing the Director’s time.
• Manage meeting requests effectively and promptly.
• Serve as a liaison among leadership, employees, and stakeholders both internally and externally.
• Prepare Director’s agendas and set expectations for meetings.
• Organise, coordinate, and host Webex meetings.

Responsibilities:

• Travel and Expense Management:
  
  
• Arrange travel through SAP Concur and liaise with AMEX Travel Centre for bookings, accommodations, transport, itineraries, visas, and travel agendas.
• Coordinate travel agendas across different locations with internal and external stakeholders.
• Handle expense claims and report submissions via SAP Concur.
• Process purchase requisitions and orders through internal tools.