Executive Assistant Lisboa

Executive Assistant
Lisboa
Lisboa, Lisboa, Portugal

Up
Hill is making healthcare safer by delivering clinical performance analysis
-
-
- service to hospitals. We're backed and trusted by leading companies and investors such as Luz Saúde, Busy Angels, Caixa Capital, and Novartis.

Today we're looking for an Executive Assistant to join our talented team and help us revolutionize healthcare, minimize medical errors, and improve patient outcomes.

Responsibilities:

• Providing executive, administrative, and development support
• Acting as the primary point of contact for internal and external stakeholders
• Managing information flow
• Completing a variety of administrative tasks to facilitate the team's ability to lead effectively, including assisting with special projects, designing and producing complex documents, reports, and presentations, and preparing information for meetings
• Managing multiple complex calendars and scheduling
• Processing and distributing daily mail
• Planning and organizing travel arrangements
• Handling daily administrative tasks, including payments and expense reports
• Organizing, executing, and assisting with team activities
• Managing archives, repositories, and digital storage
• Managing the team office space
• Acting as a liaison for direct reports
• Running personal errands and tasks

Requirements:

• Bachelor’s degree with previous experience as an Executive Assistant
• Native English or similar level of proficiency
• Fluency in MS Office (Word, Power
  Point, Excel)
• Excellent verbal and written communication skills, including editing and grammar
• Ability to conduct research and present data clearly and effectively
• Ability to work independently with discretion and confidentiality
• Strong planning and time management skills, acting with appropriate urgency
• Ability to prioritize and handle multiple assignments
• Ability to work under tight deadlines
• Exceptional organizational skills and attention to detail
• EU work permit

Benefits:

• Highly competitive compensation package
• Health & dental insurance
• New Mac
  Book Pro and peripherals budget
• Flexible schedule, open vacation policy, and birthday off
• Budget for continuous education, tailored by you
• Involvement in
  - making and exposure to diverse areas of the company
• Team holidays
• Office freebies
• No corporate BS