Executive Assistant Lisboa

Executive Assistant
Lisboa
Lisboa, Lisboa, Portugal

About Us

Our client is a
- growing team on a mission to make contracts effortless for Fortune 500 clients. They value
ownership, growth, excellence, and innovation
, giving you space to make an impact while growing your career. This job is
This is a launchpad into sales, ops, or product.

An overview of what you'll do

You'll be the founder's right hand, removing roadblocks, pushing deals forward, and making sure nothing slips through the cracks.
This could mean handling the admin, preparing slide decks, or jumping into CRM data cleanup.

Your duties

Phase 1: Sales Support & EA

• Manage inbox & calendar, only surface what matters.
• Draft client emails, confirmations &
  - ups
• Prepare quotes, offers, agreements & proposals (Airtable / Docu
  Sign).
• Proofread and polish sales decks &
  - pagers.
• Track leads and
  - up deadlines (Click
  Up + Airtable).
• Chase missing documents from clients

Phase 2: Sales Ops & Automation

• Create SOPs for
  - sales, onboarding, and development tasks.
• Maintain CRM hygiene and template libraries.
• Build light automations in Zapier &
• Research leads, client org charts, and industry benchmarks

Phase 3: Strategic Projects

• Own internal dashboards (Airtable + Click
  Up)
• Run QA checks before deliverables go out.
• Shadow founder on client calls & prep strategy docs
• Lead
  - projects to remove bottlenecks.
• Grow into
  Sales Ops, Product Ownership, or Project Management
  depending on your track.

What you'll learn

• B2B sales strategy and objection handling
• How to close a deal and scope a consulting project
• Client communication etiquette (US + UK audiences)
• Click
  Up, Airtable, Docusign e
  Signature, Docusign CLM, and
• How to design automation that replaces yourself

Requirements

• Native-level written & spoken English (you'll write client emails by day 3)
• Based in Lisbon; 5 days
  - office to start, hybrid after 6 months
• At least 2 years of experience in an EA, sales admin, or project support role
• Excellent presentation and formatting skills (slides, docs, proposals)
• Degree in Business, Marketing, Engineering, or similar

Skills

• Sharp writing skills and great attention to detail
• You get a buzz from making things run smoother or faster.
• Ambition to grow into a sales, marketing, ops, or product role

Nice to have

• Familiarity with Figma or slide design tools
• Worked with
  - code platforms (Airtable, Zapier, , etc. )
• Built a Notion wiki or managed a content calendar
• Marketing side projects or personal branding (blog, Linked
  In, You
  Tube)

Why Join This Team?

• Work with a
  - performing and passionate team.
• 1:1 mentorship from the founder
• Mac
  Book, and ergonomic setup in central Lisbon (Marquês de Pombal)
• Training budget & certification fees covered
• Clear career path: EA → Sales Ops / Product Owner / PM
• Competitive remuneration ($2500/month
• profit share bonus)