Executive Assistant Braga

Executive Assistant
Braga
Braga, Braga, Portugal

About us

bolttech is a
- growing global insurtech with a mission to build the world’s leading,
- enabled ecosystem for protection and insurance. Our vision is to connect people with more ways to protect the things they value.

Launched in 2020 in Singapore, bolttech’s 1, 600+ team serve customers in 35+ markets across Asia, Europe, North America, and Africa. With international licenses, an extensive partner network, and
- edge technology and product innovation capabilities, our ecosystem brings together insurers and distributors to make it easier for customers to get the right protection at the point of need.

In this position you will…

Provide
- class executive support to one member of the Executive Committee (Ex
Co). You will have the opportunity to execute best practice and work closely with senior leaders and build a rewarding career. You’ll be encouraged, empowered, and challenged to become a key member of a successful, dynamic team.

You will be responsible for…

• Providing full range of administrative support such as assisting in coordination on travel arrangements, organizing meeting schedule, preparing internal & external documents, reports, or presentations
• Full diary and calendar management for one Ex
  Co Member
• Expense management
• Scheduling and coordination of invites / rooms / virtual meetings as necessary
• Travel arrangements such as flights and visa applications as necessary
• Assist and support projects as necessary i. e. working with social committee to plan events / welfare and champion culture within the office as necessary
• Coordinating with
  - functional teams including HR and IT as necessary
• Liaising with vendors, not limited to UOB Travel, hotels, telecommunication providers, courier companies

For you to be successful…

…we expect you to be able to demonstrate the following key competencies:

Customer Focus

• Demonstrates a customer centric mindset by prioritizing customer needs and addressing concerns with a sense of urgency
• Actively seeks to understand customer feedback and needs and uses this in decision making and solutioning

Impactful

• Empowered to be quick to act and take steps to address issues
• Seeks necessary information on which to base decisions and is comfortable recommending an approach

Collaborative

• Offers support and contributes to the delivery of shared goals. Displays loyalty and trust to team.
• Builds diverse networks and cooperative key working relationships to work in partnership with others

Communication

• Effective and articulate communicator actively and respectfully listens to and synthesizes others’ perspectives
• Provides others with information they need in a timely manner

Adaptable

• Adapts to changes quickly, flexibly and easily
• Handles unexpected requirements and ambiguity in a receptive and calm manner. Resilient when things don’t go to plan.

You will require the following qualifications and skills

• Minimum 5 years of previous experience as an Executive Assistant
• Good
  - management skills and able to thrive in a
  - pace setting
• Complex expense management experience
• Meticulous and high attention to detail and accuracy
• Strong ability to multitask to complete a wide variety of tasks in a
  - paced environment
• Strong interpersonal and excellent communication skills
• Proven ability to work independently and under pressure
• Ability to communicate and interact with both internal and external stakeholders
• Conversant in Microsoft office applications (e. g. , Power Point, Excel, Word, MS Project

Diversity and Inclusion

At bolttech, we are diverse and inclusive. We value each person's unique skills, background, and identity. We never discriminate on cultural background, religion, sex, gender, gender identity or expression, sexual orientation, age, disability, veteran status, genetic information, marital or family status or any legally protected status. Everyone belongs. And because everyone’s different, we’re also flexible in the ways we work, so each person can bring their best efforts every day.