Executive Assistant Leiria

Executive Assistant
Leiria
Leiria, Leiria District, Portugal

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe.

Present across 27 countries with around 5, 000 employees, AUTODOC generated revenue of over €1. 3 billion in 2023, supplying more than 7. 4 million active customers with its 5. 8 million vehicle parts and accessories for car, truck, and motorcycle brands.

Curious minds, adventurous experts and
- savvy professionals - one team, one billion euros revenue. Catch the ride!

Responsibilities

• Manage the Corporate IT Director's calendar by preparing daily, weekly and monthly schedules; to continuously look for ways to increase deep work time you filter out the distractions by analyzing the time spent
• Manage (business) trips, meetings with partners and absence like vacation and sick leaves
• Process and structure all inbound communication and you draft the communication to teams and colleagues by preparing notes/updates/news for upcoming meetings
• Prepare executive summaries on key projects and you manage all related administrative work like translations/proofreading/compliance etc.
• Collect and structure initial feedbacks for quarterly and annual performance reviews with direct reports
• Conduct research and you prepare executive summaries regarding business/market/competition/talent etc.
• Automate as many tasks and processes as possible to ensure efficiency in the daily work

Requirements

• At least 3 years of experience in assisting a top manager in an international, dynamic and
  - growing environment -
  - commerce background as a plus
• Fluent English and Russian skills
• Excellent communication skills - spoken and written - to ensure professional interactions with employees from all levels of our organization
• Ability to work well under pressure, especially when it comes to meeting deadlines while remaining calm and on top of things

Soft skills

• You are a master of organization - you know how to stay on top of a schedule, - oversee ongoing changes and how to prioritize tasks and information properly
• You are reliable and trustworthy - you handle confidential information properly
• You are tech savvy and you have the ability to familiarize yourself with new tools quickly

What do we offer?

• Competitive salaries based on your professional experience
• Annual vacation of 25 working days and 1 additional day off on your birthday
• Meals Allowance
• Healthcare Insurance
• Mental Wellbeing Program- providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and
  - related issues.
• AUTODOC Corporate Discount
• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our
  - learning platform) and coaching
• Free English and German language classes
• Referral Program with attractive incentives
• Flexible working hours and hybrid work
• Fast growing international company with stable employment

Join us today and let’s create a success story together!