Executive Assistant To Founder (Software Agency) Lisbon-Based Lisboa

Executive Assistant To Founder (Software Agency) Lisbon-Based
Lisboa
Lisboa, Lisboa, Portugal

WHO WE ARE

Solusign empowers global US and UK Sales and Legal teams to streamline their contract workflows by automating repetitive tasks and eliminating busywork. Instead of managing contracts by hand, we build autopilot systems that do all the save time, money and headaches.

Think of us as a Salesforce implementation agency, but we're implementing Docusign instead of Salesforce. We’re profitable, 100 %
- led, our team is spread across the US & UK and still run everything from a sunny coworking space in Lisbon.

We’re not looking for an EA who's content to stay an EA forever—we need and want you to grow with us.

Mission #1:

Grab every admin task and free up the founder’s brain.

Mission #2:

Fire yourself:

document what you do on a daily basis and work with the Developers and Product team to automate with AI.

Mission #3:

Once all admin tasks run themselves, step into Product Owner, Ops, Marketing or Sales role. Sky’s the limit.

WHY THIS ROLE ROCKS

1. Front-row seat:
   
   sit next to the founder, join
   - stakes client calls, and watch deals close in real time.
2. Make-yourself-obsolete goal:
   
   hand off or automate your EA chores ASAP so you can level up. We’re not looking for an EA who's content to stay an EA forever—we need and want you to grow with us.
3. Accelerated learning:
   
   paid training in Docusign, Airtable, Make. Com, Click
   Up and GPT-powered tool, you’ll be immersed in AI, automation and productivity hacks from day one.
4. Clear career ladder:
   
   EA → Director of Operations (once 80 % of your current tasks run themselves) → Director of Operations within 12–18 months.

WHAT YOU’LL DO

0–3 MONTHS – “Stabilise”

• Triage the founder’s inbox and calendar so he sees only what matters.
• Confirm client meetings via email and text.
• Learn how to use all the systems we use (task management, email management, etc)
• Use
  - made email scripts to collect information from clients.
• Learn how to build simple automated workflows

3–6 MONTHS – “Plan to fire yourself”

• Start documenting processes
• Turn every repeatable step into a clear SOP so anyone (including AI) can follow it.
• Learn how to build more complex workflows
• Help polish slide decks and
  - page flowcharts for client demos.

6–18 MONTHS – “Own & Optimise”

• Lead internal projects with the dev team to roll out improvements.
• Onboard new hires into the playbooks you wrote.
• Shadow our Product Consultant on client workshops
• Talk to clients when needed

Along the way you’ll master time blocking, customer etiquette, Saa
S ops, process design,
- code automation, QA, ops management, product ownership and
- facing facilitation.

MUST HAVES

• Min 2 years working as an Executive Assistant, preferably for a tech agency or Saa
  S.
• Ability to anticipate the Founder's need.
• Native-level written & spoken English (you’ll send emails to clients on Day 1).
• Based in Lisbon;
  
  5-day
  - office cadenceto start, negotiable after 6 months.
• Confident MS Word and Excel, Task management software.
• Ambition to grow beyond classic admin work.
• Polished presentation.

NICE TO HAVES

• Content or marketing side projects (blog, You
  Tube, Insta, etc. ).
• First steps with
  - code tools (Zapier, Airtable, Notion, Make. Com…).
• Degree in Business, Marketing, Law, Engineering or similar.

WHAT WE OFFER

• Above-market base salary
• Quarterly performance bonus (discussed after first interview).
• Annual
  - share bonus (discussed after first interview).
• 1:
  
  1 mentorship from the founder.
• Latest Mac
  Book + Air
  Pods + ergonomic workspace in central Lisbon, Marquês de Pombal.

HOW TO APPLY

Send your CV plus a 60-second Loom video (in English) jobs@solusign.com telling us:

1. Why does this position excite you?

2. How do you anticipate the needs of the Executive you’re assisting?

Hit Apply and include the Loom link. We review every application personally and reply within a week.