Executive Office Support Setúbal

Executive Office Support
Setúbal
Setúbal, Setubal, Portugal

We are looking for an Executive Office Support Specialist to join our Client's team
- site working model in Lisbon, Oeiras.

Eligibility:

You must have resided in Portugal for at least the past 5 years.

Portuguese citizenship is mandatory.

A completed Bachelor's or Master's degree is required.

You must be prepared to obtain EU security clearance upon accepting the job offer (with Hexa coordination).

You must be ready for
- site work in Oeiras, Lisbon.

Responsibilities:

Ensure efficient operation and management of the department’s administrative functions.

Serve as the first point of contact for the Academy Executive Officer (EXO) , handling a variety of issues with diplomacy and professionalism.

Provide comprehensive administrative support to the EXO, including:

Organizing meetings, preparing agendas, taking minutes, and managing correspondence.

Maintaining logs for incoming and outgoing mail.

Managing
- up systems for pending actions.

Coordinate and manage the EXO's diary and visit programs in collaboration with the Staff Manager (SM), including supporting VIP visits hosted by the Academy Director.

Liaise with administrative staff across other departments to ensure smooth coordination.

Organize and execute professional events , such as conferences and workshops.

Perform other related tasks as assigned.

Candidate Requirements:

Minimum 5 years of progressive administrative experience , or equivalent qualifications combined with relevant experience.

Proficiency in Microsoft Office applications , including Share
Point and workflow tools.

Experience in event organization and execution , such as conferences and workshops.

Very strong verbal and written communication skills in English.

Interpersonal skills : Responsive, adaptable, and sensitive to customer and staff needs.

Ability to take initiative and adapt to changing priorities in a demanding work environment.

Why Join Us?

Employment : Indefinite Contract from the start.

Health Insurance : Comprehensive coverage for your
- being.

Continuous Learning : Access to a Udemy Business subscription with thousands of workshops and courses.

Team Culture : Collaborative and innovative work environment.

If you meet the above criteria and are ready for an exciting opportunity in a dynamic environment, submit your CV!