Executive Office Support Lisboa

Experience and Education

Essential Qualifications/Experience:

• Demonstrated skills in the use of personal computer office automation packages, particularly Microsoft applications and inclusive of Share
  Point and workflows
• Experience with organizing and executing conferences, workshops, or small professional events
• 5+ years' of experience in progressively responsible administrative roles, or equivalent combination of qualifications and experience
• Previous experience working in an international Military/Civilian environment

Duties/Role

• Responsible to the EXO for the efficient operation and management of the department's administrative functions
• Act as first point of contact for the EXO and deal diplomatically and effectively with a wide variety of issues
• Provide administrative support to the EXO ensuring the efficient daily operation of the office, including:
• organising meetings, taking minutes, drafting and organising communications/correspondence/documents
• maintaining incoming and outgoing mail log, and
• maintaining an effective
  - up and/or reminder system for pending actions
• Responsible for coordination and administration of the EXO diary and visit programmes in coordination with the SM, including support for VIP visits hosted by the Academy Director
• Liaise with administrative staff in other organizational elements to ensure above coordination
• Perform other duties as may be required