Executive Office Support Oeiras

Executive Office Support
Oeiras
Oeiras, Distrito de Lisboa, Portugal

Experience And Education

Essential Qualifications/Experience:

• Demonstrated skills in the use of personal computer office automation packages, particularly Microsoft applications, including Share
  Point and workflows.
• Experience in organizing and executing conferences, workshops, or small professional events.
• 5+ years of experience in progressively responsible administrative roles, or an equivalent combination of qualifications and experience.
• Previous experience working in an international Military/Civilian environment.

• Responsible to the EXO for the efficient operation and management of the department's administrative functions.
• Act as the first point of contact for the EXO and deal diplomatically and effectively with a wide variety of issues.
• Provide administrative support to the EXO to ensure the efficient daily operation of the office, including:
• Organizing meetings, taking minutes, drafting and organizing communications/correspondence/documents.
• Maintaining incoming and outgoing mail logs.
• Maintaining an effective
  - up and/or reminder system for pending actions.
• Responsible for coordination and administration of the EXO's diary and visit programs, including support for VIP visits hosted by the Academy Director.
• Liaise with administrative staff in other organizational elements to ensure coordination.
• Perform other duties as may be required.