Executive Personal Assistant

Executive Personal Assistant

Join Vodafone as an Executive Personal Assistant and play a pivotal role in supporting our CEO and senior leadership. You will be part of a global mission to connect people, solve complex challenges, and create a sustainable and more inclusive world.

What You’ll Do

• Calendar management for the CEO, ensuring optimal scheduling and prioritization of strategic engagements.
• Reception and coordination of external dignitaries meeting with the CEO, ensuring high‑level representation.
• Scheduling and coordination of meetings, including logistical and document preparation.
• Management of weekly Executive Committee meetings: scheduling, document collection and distribution.
• Organization of the quarterly meeting with Vodafone Group, overseeing all logistical aspects.
• Planning and execution of corporate events involving the Executive Committee and Vodafone Group Board, including visits from global leadership teams and annual strategy meetings: venue selection, invitation management, hotel bookings, institutional protocol, menu planning and gift selection.
• Travel arrangements (flights, hotels, transfers), both domestic and international.
• Institutional representation of Vodafone with internal teams and external stakeholders, including key figures from Portuguese companies and government.

Who You Are

• High level of professionalism, with strong confidentiality and discretion.
• Natural leadership and ability to anticipate needs and take initiative.
• Strong prioritization and time‑management skills, with a focus on meeting deadlines.
• Resilience in high‑pressure and demanding environments.
• Adaptability to change and a strong sense of responsibility.
• Customer‑oriented mindset.
• Excellent organizational skills and attention to detail.
• Strong interpersonal skills and team spirit.
• Flexibility and ability to adapt to workload and pace.
• Deep understanding of corporate protocol and appropriate communication styles.
• Proficiency in technological tools, including Microsoft Office (Word, Excel, Power
  Point, Outlook, Teams), online calendars, collaborative platforms and organisational management systems.
• Outstanding oral and written communication skills.
• Fluent in English and Portuguese.

Not a Perfect Fit?

We encourage you to apply if you feel you could bring value to this role, even if your experience doesn’t align exactly with every criterion.

What's In It For You

• Hybrid Work Model – flexible hybrid work model with 8‑10 in‑office days per month, managed by team leaders.
• Vodafone Products and Services – employees receive a mobile phone, free communication plan, data card, and various discounts on services and products.
• Recognition – programmes for innovative, creative, high‑potential employees and exemplary behaviour.
• Health and Well‑being – well‑being programme offers nutrition and psychological consultations, webinars, workshops, and discounts on various services and products.
• Learning – access to Communities of Practice and a customizable digital training platform with high‑quality content (Harvard Business Publishing, Skillsoft, Speexx).
• Local and International Mobility – internal recruitment with local and international rotation opportunities across departments and roles.

Who We Are

We are a leading international telco, serving millions of customers. Vodafone believes that connectivity is a force for good. Through our technology we empower people, connecting everyone regardless of who they are or where they live, and we protect the planet while helping our customers do the same. Belonging at Vodafone isn’t just a concept – it’s lived, breathed, and cultivated through everything we do.

We’re committed to increasing diversity, ensuring equal representation, and making Vodafone a place everyone feels safe, valued and included.

If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, please refer to https://careers. vodafone.com/application-adjustments/ for guidance.

Seniority Level

Not Applicable

Employment Type

Full‑time

Job Function

Other

Industries

Information Services, IT Services and IT Consulting, and Telecommunications