Executive PMO (m/f/d) Lisboa

Executive PMO (m/f/d)
Lisboa
Lisboa, Lisboa, Portugal

Job ID 467081 Posted since 01-Jul-2025 Organization Smart Infrastructure Field of work Project Management Company Siemens S. A. Experience level Experienced Professional Job type Full-time Work mode Hybrid (Remote/Office) Employment type Permanent Location(s)

• Amadora - Lisboa - Portugal

Create a better #Tomorrow
With
Us
At Siemens, we build technology solutions to shape the world we live in. We transform industries and societies by combining the real and digital worlds. With over 300. 000 of the world’s most
- thinking minds and the power of a presence in more than 190 countries, we make a truly global impact.
At the Portugal Tech Hub, we take on challenges to make life easier, safer, and more sustainable for us and generations to come. We bring value to the business digitalization transition, from Portugal to the world, in areas such as Artificial Intelligence, Analytics & Business Intelligence, Application Lifecycle Management, Cybersecurity, IT Infrastructure Management, IT Project & Service Management, IT Strategy, User Experience, and many more. With a decade of history and around 1. 600 experts, the Portugal Tech Hub is the home of the new technologists – Dream Builders, Impact Creators & Future Makers.
Are you one of them? Come join us!
Your mission will be…
The Chief of Staff & Executive PMO reports to the head of IT and provides
- level strategic and operational support to the Smart Infrastructure IT management team. This role is responsible for coordinating the execution of strategic initiatives, ensuring smooth internal operations, and enhancing the team’s effectiveness through structured planning, stakeholder management, and
- level communication. The position serves as a key interface between leadership and various internal and external stakeholders, promoting alignment, focus, and delivery.
Your main responsibilities will be…
Strategic Support & Executive Advisory

• Support the Smart Infrastructure IT management team with strategic planning
  - making through structured data collection, analysis, and development of actionable insights.
• Drive the preparation and delivery of
  - quality executive presentations, business cases, and strategic reports tailored for senior stakeholders.
• Coordinate and steer
  - functional strategic programs and initiatives, ensuring progress and alignment across all levels.
• Identify risks and issues across the portfolio of initiatives and escalate proactively to senior leadership.

Program & Project Management

• Track program and project roadmaps, manage milestones and deliverables, and oversee the preparation and review of templates, reports, and status updates.
• Ensure documentation of all key meetings, including minute taking,
  - ups, and progress tracking on action items.
• Monitor and report on progress of strategic and operational initiatives, ensuring accountability for action items and deliverables.
• Support the application of project management methodologies and tools to ensure effective governance and execution.
• Operational & Organizational Support
• Provide
  -
  - day organizational support to the leadership team, including travel bookings, meeting coordination, and facilities management.
• Act as calendar gatekeeper, including scheduling, answering executive calls, and managing time effectively.
• Coordinate and deliver internal events, including team outings, annual meetings, and offsites.
• Manage office logistics, including environmental maintenance, office supplies, and general administrative needs.

We are looking for someone with…

• Bachelor’s degree in IT, Business Administration, Computer Science, or a related field. MBA is a plus
• Minimum of 5 years’ experience in a similar role, supporting executive leadership and managing strategic initiatives.
• Demonstrated experience in
  - level project and program management.
• Strong analytical and reporting skills with experience in financial and performance analysis.
• Proven ability to produce
  - impact executive communications and presentations.
• Proficient in Microsoft Excel, Outlook, Power
  Point, and Word; experience with
• Power
  BI is considered a plus.
• Familiarity with project management tools and methodologies; PMP or PRINCE2 certification is an advantage.
• Fluency in English and Portuguese is mandatory.
• Proficiency in Spanish or German is a nice to have.
• High level of discretion and professional maturity, with the ability to operate effectively in a complex and
  - paced environment.
• Excellent stakeholder management skills and ability to communicate with impact at all levels.
• Structured, proactive, and
  - driven, with the capacity to see the bigger picture and link it to operational details.
• Strong
  - solving mindset with a structured methodological approach.
• Ability to manage multiple priorities simultaneously and adapt to evolving business needs.

What you can expect from us…
A hybrid and flexible working model to promote a better
- life balance, along with a budget for home office support and the opportunity to do 16 hours a year of volunteer work. A health insurance, access to our
- site medical center, plus the chance to join sports groups.
In addition, you'll have access to online learning platforms and discounts with our partners. A shuttle bus to commute to the facilities and the possibility of financial support to your studies.
What makes us proud as an employer:

• Merco – Companies and Leaders with the Best Reputation in Portugal (#1 Tecnology/Manufacturing)
• Forbes – World’s Best Employers (#1 Engineering & Manufacturing)
• Linked
  In – Linked
  In Top Companies (#2)
• On
  Strategy – REPSCORE 2024: Brands’ Reputation in Portugal (#1 Engineering & Electronic Services)
• Fortune – World’s Most Admired Companies (#1 Industrial Machinery)
• Teamlyzer – Company with the Best Interviews (#1 Technology)

Please attach your CV in English.
#Siemens #Portugal
Tech
Hub
Siemens is committed to creating a diverse environment and is glad to be an equal opportunity employer. We strongly encourage applications from a diverse talent pool!