Finance & Accounting Assistant (Portugal) Lisboa

Position Summary

This is a fully remote position for someone located within Portugal only, with knowledge of Portuguese accounting/payment processes.

Hours: Part time, up to 20 hours per week

We are seeking a
- oriented and proactive Finance & Accounting Assistant with strong knowledge of Portuguese accounting and payment processes to support our Portugal team. This
- time, remote role is key to ensuring accurate and compliant handling of European
- related financial activities. The role requires frequent interaction with our Head of Finance, Executive Assistant and external accountants.

Key Responsibilities

• Invoice Processing & Settlement
  • Process and settle invoices related to European venues (rentals, insurance,
    - site human resources).
  • Ensure accuracy, timeliness, and compliance with Portuguese accounting practices.
• Document Management
  • File and organize all financial documents related to commercial transactions in the company’s shared drives.
  • Maintain accurate and accessible records for audit and compliance purposes.
• Internal & External Communication
  • Liaise regularly with the invoicing department and the Financial Director of Poseidon Portugal.
  • Communicate with the Portuguese accounting office as required to resolve questions and ensure proper reporting.
• Expense Tracking & Reporting
  • Monitor and update the “ins and outs” sheet for expenses across European activities.
  • Provide reporting and summaries to management to support financial planning.

Qualifications & Skills

• Solid understanding of Portuguese accounting, tax, and payment processes.
• Experience in a finance, accounting, or administrative support role.
• Strong organizational skills and attention to detail.
• Proficiency in Google Workspace (Drive, Sheets, Docs) and basic financial tools.
• Excellent written and verbal communication in English.
• Ability to work independently, prioritize tasks, and maintain confidentiality.